Accounts Payable/Accounts Receivable

Notice to Applicant about this Employer: You are applying for a job with an independently owned cooperative member of Ace Hardware Corporation, who operates this Ace Hardware store, not Ace Hardware Corporation. The independent store owner alone is responsible for and independently makes all decisions concerning employment related matters, including hiring, firing, discipline, supervision, staffing and scheduling. Ace Hardware Corporation will not receive a copy of any applications submitted for this position, and will have no control over interviews and/or hiring decisions, does not control and is not responsible for the employment policies and practices of the independent store owner. If hired, the independent store owner will be your only employer. Ace Hardware Corporation is not the employer for this position. The Ace Hardware trademarks, logos and designs are owned by Ace Hardware Corporation and used by independent store owners under a license from Ace Hardware Corporation.

About MJK Sales & Feed, Inc Ace Hardware

MJK Sales & Feed, Inc Ace Hardware is locally owned and operated and has been in business since 1976. As a member of the largest retailer-owned hardware cooperative in the industry we have the privilege of tailoring our store to meet our community needs. In addition to providing the community with their hardware needs we are also sell lumber, fence, fertilizer and Purina Feed.

General Summary
The Accounts Payable Clerk is responsible for all aspect of accounts payable including, processing vouchers, purchase orders, invoices and issuing payments to vendors. The Accounts Payable Clerk prepares, processes and audits all accounts payable payment requests including, but not limited to, invoices, purchase orders, check requests, cash advances, travel and expense vouchers. This position is also responsible for other office duties such as daily cash reconciliations, assists with the receiving of inventory and procures and manages office supplies.

An Accounts Payable Clerk should possess a high level of attention to detail, proven ability to follow instructions and work independently with the ability to work effectively in a multiple task, fast paced office environment. Excellent time management and organizational skills are essential. Ability to perform accounting functions with high degree of accuracy. Ability to communicate both verbally and in written form with other employees, vendors and management. A strong attention to detail and ability to analyze the most effective course of action is crucial.

The Accounts Receivable Clerk is responsible for all aspects of accounts receivable, including daily accounting, recording of accounts receivable, cash application, reconciling of customer's accounts, preparing customer statements and making collection calls. This position is also responsible for other accounting duties from daily cash reconciliation to creating purchase orders.

An Accounts Receivable Clerk should possess a high level of attention to detail, proven ability to follow instructions and work independently with the ability to work effectively in a multiple task, fast paced office environment. Excellent time management and organizational skills are essential. Ability to perform accounting functions with high degree of accuracy. Ability to communicate both verbally and in written form with other employees, customers and management. A strong attention to detail and ability to analyze the most effective course of action is crucial.

Essential Duties & Responsibilities
Include the following. Other duties may be assigned.

Job Functions

• Efficiently and accurately execute payments to vendors for approval by store owner.
• Files disbursement copies with P.O.s, invoices and all back up daily.
• Prepares purchase orders for stock and special orders by verifying quantity specifications and price.
• Monitors and resolves open purchase orders in conjunction with Department Managers and Vendors.
• Prioritize invoices according to cash discount potential and payment terms.
• Analyzes expenses to identify any cash saving opportunities.
• Audits, reconciles and processes all credit card bills.
• Monitors and prints Ace invoices from Acenet and prepares for processing.
• Reconciles and pays Ace statement twice a month.
• Maintain accurate vendor information and updated w-9s.
• Assists in the receiving of inventory. Verifying packing slip information matches purchase order. Resolving any discrepancies with vendors.
• Maintains balance in the Division of Wildlife bank account.
• Effectively communicates with all levels of management, employees, customers, and other business contacts as well the outside community, in a courteous and professional manner.
• Performs related clerical duties, such as, Excel spreadsheet maintenance, maintaining email account, filing, faxing and photocopying.
• Assists with daily change order.
• In rotation for Saturday’s daily cash reconciliation and change order.
• Answers phones as needed in a friendly, professional manner.
• Assists Inventory Clerk with bi-weekly orders when needed.
• Attend all mandatory staff meetings to ensure the store’s objectives are met.
• Self manages ongoing training requirements.
• Performs other duties as assigned.

Personal Skills and Qualities

• Excellent customer service skills.
• Efficiency in multitasking.
• Proficient in computers and technology.
• Ability to work under stress and deadlines.
• Excellent communication skills.
• Ability to provide professional and positive office image to all customers, staff and suppliers.
• Meet or exceed objectives by set by Manager.
• Complete assigned tasks timely and accurately.
• Ability to take initiative and be resourceful.
• Contribute to the team environment.

Education

High School or GED equivalent.

Experience

3 years prior experience required

Physical Demands

Standing, walking, lifting (up to 25lbs) and climbing.