Accounts Payable Specialist

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range

$34.80 - $42.71 Hourly

Department

Joint Office of Homeless Services

Job Type

Regular Represented

Exemption Status

United States of America (Non-Exempt)

Closing Date (Open Until Filled If No Date Specified)

October 24, 2024

The Opportunity

Overview

No One Should be Homeless - Everyone Needs a Safe, Stable Place to Call Home!

The Joint Office of Homeless Services (JOHS) was established in 2016 to oversee the delivery of services to people experiencing homelessness in Multnomah County. The office represents a shared commitment between Multnomah County and the City of Portland to make it easier for those in need to access services and housing. The Joint Office's work aligns directly with the County's mission and vision to serve the needs of those who are most vulnerable by providing a safety net of quality services that are developed using an equity lens and a commitment to social justice.

We are looking to add an experienced Accounts Payable Specialist to our Business Services division. This position processes all accounts payable documents, contract invoices, and procurement card transactions for the Joint Office of Homeless Services. It researches and resolves payment questions and issues and works with vendors to develop and maintain strong relationships around invoice processing. The person in this position will center equity in policy and practice and in service to the Department's value of racial equity and its mission.

Are you a detail-oriented financial professional with a passion for accurate and efficient accounts payable processing? Join our team and play a crucial role in supporting the Joint Office of Homeless Services' mission to address homelessness.

Find more information about our recruitment process here.

Key Responsibilities

Provider Contract Payments

• Manage a portfolio of contracts to ensure timely and compliant payments.
• Serve as a subject matter expert on allowable expenses and cost compliance.
• Maintain AP processes, trackers, and logs.
• Support the analysis and development of purchase order estimates.
• Create and update purchase orders.
• Process complex invoices from contracts and direct payments.
  
  

Accounts Payable Related Functions

• Process stipends, reimbursements, and procurement card transactions.
• Handle invoice adjustments, credits, and accruals.
  
  

Year-End/Start Preparation

• Review transactions for accuracy and correct period posting.
• Obtain missing information and close completed purchase orders.
• File and archive documents.
• Assist with year-end billings and reconciliations.
• Create new fiscal year purchase orders.
  
  

General Fiscal Responsibilities

• Evaluate and improve fiscal procedures.
• Travel & Training coordination
• Provide support for other fiscal functions.
• Interpret and apply regulations.
• Assist with cyclical processes and cover absences.
• Develop and implement auditing systems.
  
  

To Qualify

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills

• A Bachelor's Degree and one (1) to four (4) years of experience that demonstrates the ability to perform the duties of the position OR equivalent transferable skills and experience of 5-8 years.
  
  

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Ability to work independently to achieve goals and collaboratively when needed.
• Strong written and verbal communication skills.
• Strong understanding of accounts payable principles and procedures.
• Experience with Workday or similar financial systems.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Strong customer service skills
• Commitment to supporting the Joint Office's mission and values.
• Commitment to promoting a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds, and values.
• Experience with, and commitment to, advancing organizational equity goals.
  
  

Screening and Evaluation

The Application Packet

• A completed online application including a resume and cover letter. If your application does not include these two documents your application will be considered incomplete and not considered further.
• A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities.
• A cover letter that:
• Expands on your resume
• Addresses why you are interested in this position
• Demonstrates how your experience and skill set aligns with the minimum and preferred qualifications and the primary responsibilities of this role
• Demonstrates your professional, volunteer or educational experience and training related to advancing racial equity.
  
  

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications
• An evaluation of application materials to identify the most qualified candidates. Subject matter experts will evaluate your resume and cover letter based on a rubric that has been built from the qualifications listed in this job announcement and the primary responsibilities of this position.
• Consideration of top candidates through interview/s and/or assignments.
• Reference check of three references with one being a current of former employer.
  
  

Additional Details

Routine Telework: This position is designated as "routine telework," meaning you will be working remotely (from home); a hybrid schedule also is available. As with all routine telework positions, employees may be required to come into the office on occasion. The designation of Routine Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Gladys McCoy Building located at 619 NW 6th Ave Portland, Oregon 97209.

Serving the Public, Even During Disasters

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter

Dale Cornelius

Email

dale.cornelius@multco.us

Phone

1 (503) 9395990

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile

6030 - Finance Specialist 2