Accounts Payable Specialist

Current employees: Please apply through the employee portal to be considered for this opportunity. Pay Range: $33.69 - $41.35 Hourly Department: Department of County Management (DCM) Job Type: Regular Represented Exemption Status: United States of America (Non-Exempt) Closing Date (Open Until Filled if No Date Specified): October 26, 2023 The Opportunity: Applications will be reviewed once the position is closed. Hybrid: This position is designated hybrid; three days in the office, 2-days remote/telework THE POSITION Are you highly motivated and experienced in Accounts Payable (AP) functions with strong attention to detail and the ability to meet deadlines? A successful candidate will excel in handling multiple tasks and take pride in striving for error free work, be able to work independently with minimal supervision, yet contribute as needed for the team’s success. Are you quick to learn technology and troubleshoot transactions and provide guidance to others? If so, then we have the job for you and encourage you to apply. This position contributes to the completeness and accuracy of the County’s accounts payable processing through daily audit/review of the payable documents entered into the County’s ERP system by other departments; reconciling and balancing various ledger accounts and preserving the data integrity of the County’s financial transactions and accounting system. This encompasses a variety of technical and professional accounting skills such as accurate and timely payment processing in compliance with all applicable laws, policies and procedures; the performance of on-line transaction audits coupled with periodic field audits; workflow analysis and support and problem resolution of payment processing issues for both internal and external customers. As the Account Payable Specialist (Finance Specialist 2/AP Specialist) with the Department of County Management Accounts Payable Unit, your roles will include: Payment Auditing: Requests for supplier payments, customer refunds and employee reimbursements are received from eight Departments on a daily basis. Through transactional audits, Central AP coordinates all payment processing and ensures that disbursements of any nature are processed expeditiously through the County's ERP system and meet County best practices, are free from fraud risk and are delivered to the supplier in a timely manner. Check & Payment Management & Payment Troubleshooting: This function is unique among all other fiscal staff functions across the County. Not only does this position pay suppliers using checks, but they must also perform what is referred to as check manage functions which include issues such as re-handling return checks, stop payments, replacement of lost checks, escheatment of unclaimed checks, all of which need to be done in a controlled environment with the cooperation of the various department finance staff, Treasury and General Ledger: Additionally, this position actively manages payment recalls, reversals, rejection, etc. for ACH and Prepaid Cards require immediate action. The process often entails several important steps including coordination and communication with the entire C-AP staff, Treasury, General Ledger, ERP system supplier maintenance staff and the affected department, management and fiscal staff. Account Analysis and Reconciliation: Monitor and reconcile retainage payments; analyze documentation submitted by departments, ensure amounts recorded are accurately calculated; when retainage is distributed, verify amount being paid to vendors is calculated accurately per County Procedures. Prepare reporting as needed. Analyze and reconcile other balance sheet transactions such as prepaid accounts and AP accruals; reconcile to General Ledger; prepare and initiate or recommend any adjustments or corrections as needed. Payment Reconciliation and Processing This position prepares payments for release to the payee and requires system competencies and troubleshooting skills to distinguish between a system error (requiring ERP Finance assistance) or a system imbalance which usually involves further analysis with Department AP staff or management. This function also requires collaboration between ERP Supplier staff, GL and Treasury, all of which are communicated with during the course of the day. Technical Assistance, Customer Support & Process Improvement: This position provides a wide range of support to Department County staff as well as directly with suppliers. The position is primarily responsible for answering the Central Accounts Payable phone, but also interacts with customers over email and in person. You will actively problem solve issues and provide advice on areas for process improvement. ABOUT US At the Department of County Management the work we do is essential to the operation of Multnomah County as a government, as well as an employer. As a team we are committed to being good stewards of public resources. The Accounts Payable unit is responsible for supporting County programs in the areas of supplier payment processing, auditing and data integrity, travel and training audits, procurement card administration, supplier master file management and County Administrative Procedures compliance monitoring. At Multnomah County, we don’t just accept differences; we value it and support it to create a culture of dignity and respect and an environment of safety, trust, and belonging, for our employees. We are proud to be an Equal Opportunity Employer. TO QUALIFY We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page. Minimum Qualifications/Transferable Skills*: A Bachelor's degree with major coursework in accounting, finance or a directly related field. Three (3) years of progressively responsible financial accounting or fiscal management experience or an equivalent combination of education and experience. Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills. Accounts Payable or other accounting experience with a large ERP system (Workday, SAP, etc.) Working knowledge of governmental accounting and GAAP principles Excellent written and verbal communication skills *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position. SCREENING AND EVALUATION The Application Packet: Your completed application must include the following items 1. A completed online application 2. A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities 3. A Cover Letter that expands on your resume, addresses why you are interested in this position and demonstrates how your experience and skill set align with the minimum and preferred qualifications listed. Internal Applicants: Internal applicants must apply in Workday. Internal applicants who apply via the external site will not be considered. Navigate to your profile in Workday (see: employee launch guide) and to the “Career” section of your profile. To complete an application, be sure to complete all sections of your career profile: include Job History, Education, Skills, Languages, Certifications, etc. Please note that you will only be able to submit one application (duplicate or revised applications will not be accepted). After you have submitted your application, please check your Workday inbox and complete the Veterans’ Preference Questionnaire prior to the application deadline. Your application is not complete until you do this step. Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference for this recruitment. Review our veterans’ preference page for details about eligibility and how to apply. The recruiter as listed on the job announcement must receive all required documentation by the closing date of the recruitment. The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows: Initial review of minimum qualifications: We may do an additional preferred review, phone screen, and/or send out additional supplemental questions to identify those highest qualified. Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position. ADDITIONAL INFORMATION This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions. Type of Position: This is an hourly represented position that is eligible for overtime. Location: Multnomah Building: 501 SE Hawthorne Blvd, Portland, OR 97214 Schedule: Monday - Friday; There may be some flexibility with start and end times. Hybrid: This position is approved to be hybrid (remote & onsite), with the opportunity of an alternative schedule Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals. Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply. Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711. Questions? Recruiter: Sita Khalsa Email: sita.khalsa@multco.us Phone: 1 (503) 3075525 Application information may be used throughout the entire selection process. This process is subject to change without notice. Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. Job Profile: 6030 - Finance Specialist 2 Current Multnomah County employees must apply within Workday We're glad you are considering a career that gives back and supports the community. Working for Multnomah County means having the opportunity to make a real difference in the community, no matter what position you hold. We provide a wide array of essential services including health, community justice, roads, elections, libraries, jails, bridges, tax and assessment, marriage licenses, animal services, mental health and addiction services and more. Our organization’s top priority is to meet the many needs of our residents. Learn more about who we are, what we do, and why it matters. Veterans The Selection Process Jobs Home Interns

Salary : $34 - $41