School Administrative Specialist

Under general supervision, performs professional accounting and clerical support work of moderate difficulty in accounting operations; performs related work as assigned. This position requires in-person at the work site.(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Formats, composes, receives, files and types routine correspondence.
• Updates, checks and completes records, forms and documents including Homeschool Affidavits. 
• Assists callers on the phone or walk-in customers, providing information regarding home schooling.
• Prepares and processes confidential and sensitive documents.
• Makes appointments, travel and meeting arrangements.
• Helps create copy to update School Superintendent website.
• Enters data into the computer.
• Answers telephones, responds to questions, takes messages and transfers callers to appropriate parties.
• May track expenditures and department activities. 
• Maintains office files and records, some confidential in nature.
• Places orders for supplies and distributes them when received.
• May assist other agencies and the public with information forms and other department resources and explaining procedures. 
• Operates and maintains a variety of office equipment. 
• Other duties as assigned.
  •  May be trained in and asked to stand as a backup in the following duties: 
• Assists assigned school personnel in the preparation and processing payroll and expenses for school districts per Uniform System of Financial Reporting (USFR).
• Performs reconciliation of County Treasurer’s records of account balances.
• Processes all federal and state special programs for each district (i.e., budgets Treasurer’s receipts and year-end reports).
• Maintains fiscal records, accumulates and develops information for standard statements and reports of operations, taxes, budgets, costs, etc.
• Inputs journal entry information; codes and classifies information from source documents; performs other computer data entry functions; and verifies completeness and accuracy of computations and data entry.
• Resolves income and expense problems.
• Monitors all budgets.
• Prepares and analyzes forecasts of available funds and anticipated expenditures.
• Handles cash as required.   Prepares cash summaries and account reports.
• Generates Warrants for payroll and expense vouchers.

• Knowledge of office practices and procedures.
• Knowledge of English grammar, spelling, arithmetic, punctuation and grammar.
• Knowledge of office file management techniques.
• Skill in handling large volumes of information and documents.
• Skill in screening calls and forwarding messages.
• Skill in effectively communicating verbally and in writing, including typing.
• Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
• Knowledge of accounting and bookkeeping principles, practices and methods and governmental fiscal coding systems and procedures.
• Knowledge of financial record keeping and reporting procedures.
• Knowledge of automated accounting systems.
• Knowledge of proper coding of documents.
• Skill in recording information clearly and completely.
• Skill in ability to prepare accurate and complete financial reports.
• Skill in operating common office equipment including computers and associated accounting and office software.
• Skill in rapidly calculating and verifying arithmetic computations.
• Skill in effectively communicating verbally and in writing.
• Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.

High School Diploma or G.E.D. with coursework in office secretarial skills or business; demonstrated ability to type 60 WPM; AND 2 years experience in secretarial or clerical work; courses in accounting, finance or related field; AND three years experience in school financial work; prior work experience in a government setting preferred; OR an equivalent combination of education, training and experience; prior work experience in a government setting preferred. 
 

Salary : $34,713 - $43,352