Information Technology Project Coordinator

Net2Source Inc. is an award-winning total workforce solutions company recognized by Staffing Industry Analysts for our accelerated growth of 300% in the last 3 years with over 5500 employees globally, with over 30 locations in the US and global operations in 32 countries. We believe in providing staffing solutions to address the current talent gap – Right Talent – Right Time – Right Place – Right Price and acting as a Career Coach to our consultants.

Company: One of Our Clients

Job Description:

Job Title: IT Project Coordinator

Location: New Brunswick, NJ 08903 (50% Onsite)

Duration: 09 Months (Extendable)

Pay rate:$37.00 - 38.93/hr on w2

Top Skills

• 8-10 years of solid MS Excel, PowerPoint, MS Work

• 8-10 years of solid MS Project

• 8-10 years of solid Project Scheduling experience

• 6-10 Smartsheets scheduling experience

• Vendor management skills, SOWs, POs

• Strong communication skills

• Pharma experience preferred.

Responsibilities:

• Assist in planning work priorities for a large Enterprise Systems Upgrade Program
• Assist the Program team with the coordination of specific, simple tasks and activity coordination assistance within the work-stream of a project.
• This Project Coordinator will be assisting with the review of the existing Project Lifecycle Management process, coordinating modifications and assisting with the rollout of the streamlined process.
• Compiles project status reports, coordinates project schedules, manages project meetings, and identifies and resolves technical problems.
• Assist in project communications; issue straightforward communications to limited audiences.
• Work under supervision in coordinating specific components and project work activities.
• Assist in assuring effective transition into production as appropriate.
• Manage Schedule, RAID logs & follow-ups.
• Manage simple tasks and provide activity coordination assistance.
• Manage issues in a reactive fashion.
• Accurate communications in person and in writing. Compile data to complete various reporting deliverables. Gather and publish/report defined metrics data relating to project attributes. Assist the Project Manager (PM) in coordination of information to support the project design and planning. Document and track results of discussions, project planning sessions, risk mitigation plans, and modifications to project plan documents. Assist the PM in coordinating estimations. Assist in project risk assessment and contingency planning. Assist the PM in producing project communications as needed. Participate in and provide input to ongoing project methodology process improvement efforts. Ensure organization readiness by incorporating appropriate planning, communications, and mitigation activities.

Qualifications:

• PMI certification
• Excellent communication and analytical skills.
• Project management knowledge and practical experience with large software project.
• Very strong experience with Microsoft Project application (server version preferred) and Office Professional Suite.
• Experience with Software Development Lifecycle Knowledge of MS Project and MS Visio. General knowledge of IT functions and disciplines. Education: Advanced degree or equivalent work experience required, preferably in IT Project Management.

Responsibilities:

• Assists in managing and facilitating program/project scheduling and data tracking to enhance project quality and process consistency.
• Assists PM in development, maintenance and coordination of key project deliverables (PMF, SDLC, Agile, etc.)
• Works with PM to build out and maintain the integrated program/project schedule using specified project management tools
• Assists in preparation of key status reports for relevant program/project meetings (Core, IT, Cross Tower, PMO, Steering Committee, etc.)
• Supports PM in tracking progress of activities/milestones
• Assists in routine project management tasks and activities such as logging and maintenance of RAID and Key Activities status
• Examines program/project documentation/data for completeness and accuracy
• Supports the Project Manager’s administrative workload by owning administrative duties for Project Managers.
• Schedules key program/project-related meetings
• Captures minutes for relevant program/project meetings
• Sets up, manages and maintains program/project SharePoint site as per agreed to plan (including meeting minutes, RAID, status reports, project permissions, etc.)
• Maintains and reports on program/project Budget and Actuals by coordinating with the Project Financial Analyst and Program/Project Manager
• Assists in execution of all communications internal to the project team (excluding the communications managed by Marketing and Communication Services)
• Produces regular and ad hoc reporting in the form of required dashboard reports, as per requirements (Impact/Priority, Key Leadership updates, etc.)
• Assists in managing PM resource sharing across multiple areas within PPM.
• Gather PM allocation, facilitate resource capacity planning and sharing within PPM
• Maintain record of people and skill sets across pool of resources

Minimum Qualifications:

• A.A. Business Administration or equivalent
• 2 – 4 years coordinator or equivalent experience
• 1 – 3 years working with an electronic routing system
• SAP experience
• Strong computer knowledge and skills including MS Office and Internet platforms

Miscellaneous:

• Organized and able to work independently.
• Excellent spelling, written, and oral communication.

Awards and Accolades:

America's Most Honored Businesses (Top 10%)

Awarded by USPAAC for the Fastest Growing Business in the US

12th Fastest Growing Staffing Company in USA by Staffing industry Analysts in the US (2020, 2019, 2020)

Fastest 50 by NJ Biz (2020, 2019, 2020)

INC 5000 Fastest growing for 8 consecutive years in a row (only 1.26% companies make it to this list)

Top 100 by Dallas Business Journal (2020 and 2019)

Proven Supplier of the Year by Workforce Logiq (2020 and 2019)

2019 Spirit of Alliance Award by Agile1

2018 Best of the Best Platinum Award by Agile1

2018 TechServe Alliance Excellence Awards Winner

2017 Best of the Best Gold Award by Agile1(Act1 Group)