Financial Specialist #00000018-21600, Full-Time, Perm, in Santa Fe, NM

Administrative Office of the Courts

Business Unit: 21600

Financial Specialist #00000018-21600, Full-Time, Perm, in Santa Fe, NM

# of Positions: 1

Opening Date: 07-18-2025 - Close Date: --

Target Pay Range/Rate: $21.950-$43.899 per hour or $45,656-$91,310 annually

The New Mexico Compilation Commission is recruiting for a full-time, classified, FINANCIAL SPECIALIST(Classified) position #00000018-28000 located in Santa Fe, New Mexico.

Ideal Candidate

The ideal candidate for a financial specialist position with the New Mexico Compilation Commission will have a working knowledge of SHARE, the centralized system used by the state of N.M. for financial reporting and accounting, and be proficient in the use of Microsoft Excel and Microsoft Word, which are the main programs used by the financial team at the Compilation Commission. The candidate should be able to multitask as the position requires the candidate to process vouchers, create purchase documents, and to contact potential vendors to receive costs for procurement purposes on a regular basis. The candidate should have excellent communication skills and excellent customer relations skills as the financial specialist position requires the candidate to contact and communicate with vendors to fulfill the position’s procurement responsibilities. The various duties will require the candidate to have a strong commitment to accountability and be committed to meeting deadlines and paying great attention to detail. The ideal candidate will also be a collaborative team player as they will be required to work closely with the Compilation Commission’s Chief Financial Officer and will also be required to assist other staff members with all financial aspects of the office.

GENERAL STATEMENT OF DUTIES: Acting under general supervision to provide reliable fiscal and accounting services to the court/judicial entity and other state agencies.

Examples Of Job Duties

The Financial Specialist is responsible for preparing, processing and posting vouchers, operating

transfers, encumbrances, warrants and warrant cancellations.

• Posts monthly financial transactions into accounting software and reconciles reports.
• Prepares cash receipts and daily deposits, verifies cash balances, and ensures funds are posted to the correct account and cash fund balances for obligations, and follows up on non-sufficient fund checks.
• Assists with budget projections and prepares reports for use in financial control and budget
  
  

analysis.

• Reviews vouchers, invoices, deposits and other financial documents for accuracy.
• Ensures all DFA deadlines are met and submitted documents are in compliance.
• Logs and reconciles statements to daily receipts and monthly reports.
• Verifies and reconciles petty cash for reimbursement.
• Reviews, compiles, bank and submits all travel documents for employee reimbursement in
  
  

compliance with New Mexico Administrative Code.

• Deposits, enters, and reconciles suspense and overpayments to the Department of Finance and
  
  

Administration (DFA).

• Tracks capital inventory and keeps current records of all fixed assets.
• Prepares and monitors bank and procurement card reconciliations.
• Prepares data report for the bank.
• Processes and prepares reports and cash transfers to the State Treasurer’s Office.
• Works with federal grants.
• Assists in training court staff in fiscal responsibilities.
• Assists with the submission of audit deliverables when needed.
• Assists in updating financial procedures manual and resource documents.
• Reviews cash and surety bonds on a daily/monthly basis and maintains collateral for
  
  

surety/property bonds.

• Ensures forfeiture hearings are scheduled per the 30-day rule and tracks any funds due from
  
  

bonding companies per judicial decision.

• Processes and transfers cash and surety/property bonds to other jurisdictions for out-of-county
  
  

cash bond payments and for Grand Jury indictments and preliminary hearings.

• Maintains civil trust inventory and statuses of cases with appeal bonds.
• Prepares reports and operating transfers for unclaimed properties.
• Coordinates accounts receivable and generates receipts for incoming payments.
• Reconciles and processes third-party credit card payments and File & Serve/E-Payment for courts statewide.
• Reconciles daily Point of Sale transactions in Odyssey to financial statements. Understanding of
  
  

the various reports through the VitalChek Product Suite and Wells Fargo Business Track to

troubleshoot any issues that may arise.

• Refunds filing fees or other fees as ordered by the court through the online payment system and
  
  

check processing.

• Reviews and ensures all checks issued are submitted to Wells Fargo Positive Pay to assist in fraud management.
• Reviews third-party credit card chargebacks/NSFs and assists with necessary case management
  
  

adjustments.

• Serves as a point of contact for the Department of Finance Authority vendor file, journaling
  
  

deposits, and processing W9s for vendors.

• Travels to courts statewide to provide training on end-of-month reporting, stale dated checks and overpayments.
• Participates in external audit processes and communicates with Judges and court staff while
  
  

communicating with external auditors.

• Other duties as assigned.
  
  

Competencies/Qualifications

The successful applicant should demonstrate knowledge of financial accounting and case management systems; accounts payable and receivable; basic accounting; Governmental Generally Accepted Accounting Principles (GAAP); Government Accounting Standards Board pronouncements (GASB); Department of Finance and Administration’s Manual of Model Accounting Practices (MAPS); purchasing, inventory control, fixed asset reporting, bookkeeping and depreciation methods; and New Mexico Judicial Branch Rules, policies and procedures.

Work Environment And Physical Demands

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively and professionally with co-workers, clients, the public, judges, and justices.

Benefits

• Medical/Dental/Vision/Rx, Short, and Long-Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid time off, up to eight (8) weeks accrued annually
• Paid time off and retirement buyback
• Eleven (11) paid holidays annually
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
• Flexible work schedules and alternative work locations*
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation*
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay*
• May receive physical fitness leave*
  
  

*These benefits vary by job classification or need*

Qualifications

• Education: Associate’s degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting or a directly related field.
• Education Substitution: Two (2) years of directly related or relevant experience may substitute on a year for year basis.
• Experience: Three (3) years of experience utilizing Governmental Generally Accepted Accounting Principles (GAAP) in cash receipting and control, general ledger maintenance, financial reporting, and/or accounts payable and receivable.
• Experience Substitution: A Bachelor’s degree in Public Administration, Business Administration, Finance, Accounting, or a directly related field may substitute for up to two (2) years of experience. Additional relevant education at the Master’s degree level (thirty (30) semester hours equals one (1) year of experience) or Certified Government Financial Manager(CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience.
  
  

TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:

Application Forms

Microsoft Word Format

Adobe PDF Format

Resume Supplemental Forms

Microsoft Word Format

Adobe PDF Format New Mexico Supreme Court Attn: Francesca Martinez 237 Don Gaspar Santa Fe, New Mexico 87501 Email: supfbm@nmcourts.gov Phone: (505) 946-7296

PROOF OF EDUCATION IS REQUIRED TO BE CONSIDERED FOR EMPLOYMENT.

EQUAL OPPORTUNITY EMPLOYER

EQUAL OPPORTUNITY EMPLOYER