Program/Project Coordinator #00000580-23400 Full-Time, Perm, in Las Vegas, NM

Administrative Office of the Courts

Business Unit: 23400

Program/Project Coordinator #00000580-23400 Full-Time, Perm, in Las Vegas, NM

# of Positions: 1

Opening Date: 07-09-2025 - Close Date: --

Target Pay Range/Rate: $24.736 - $29.629 per hour OR $51,450 - $61,628 annually

The Fourth Judicial Magistrate Court is recruiting for a full-time, classified, Program/Project Coordinator position #00000580-23400 in Las Vegas, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general direction, provide high-level administrative support, complete multiple special projects, and assist with the planning, organizing, directing, and management of a program or project. Finalist(s) may be subject to criminal background checks.

Examples Of Job Duties

• The Program / Project Coordinator is responsible for providing administrative and clerical assistance in the development of programs or project plans.
• Creates detailed schedules to track the completion status of program goals and deadlines.
• Tracks eligibility requirements and compliance with statutory eligibility for program participants or judges.
• Acts as point of contact during the absence of the Program or Project Manager.
• Prepares requests for proposals, contracts, agendas, legislative materials, minutes, event programs, bulletins, reports, and newsletters.
• Maintains a tracking system for items such as responses to proposals, contracts, and purchase requisitions.
• Reconciles travel arrangements for multiple parties and prepares travel reimbursement requests.
• Schedules and coordinates appointments, meetings, events, and facility usage.
• Develops a system to track and monitor the budget of programs in the alignment of providing a budget report.
• Coordinates and organizes the financials and logistics for workshops, special events, programs, projects, divisions, as well as court officials.
• Audits financial, program, division and project information as requested to ensure quality assurance of records and data.
• May evaluate data accuracy and integrity against data standards and standard operating procedures and provide recommendations for remediation of any errors.
• Compiles statistical data that assists in the evaluation of a judicial entity’s operations in relation to established goals.
• Proposes updates to current standard operating procedures based on best practices, statute and rule amendments.
• May provide training, utilizing data standards, standard operating procedures, operating manuals and other available resources.
• May evaluate the effectiveness of training materials developed and provided to judicial entities.
• May attend internal and statewide committee meetings.
• Evaluates reports to identify errors, and improve data quality and overall management of programs and projects.
• Other duties as assigned.
  
  

Competencies/Qualifications

The successful applicant should demonstrate their knowledge of program or project planning, coordination and implementation of a single program or multiple programs; state procurement rules and regulations; court or judiciary structure; research and problem solving techniques; state and federal grant compliance methods; court rules, policies, and procedures; basic principles of budgeting, cost analysis and fiscal management.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed *

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid time off, up to eight (8) weeks
• Paid time off and retirement buyback
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
• Flexible work schedules and alternative work locations*
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation*
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay*
• May receive physical fitness leave*
  
  

*These benefits vary by job classification or need*

Qualifications

• Education: Associate’s Degree from an accredited college or university in Criminal Justice, Business or Public Administration, social sciences or a related field.
• Education Substitution: Two (2) years of experience, performing advanced executive level administrative, project management assistance, or directly related or relevant experience may substitute for education on a year for year basis.
• Experience: Three (3) years of experience in business administration, public administration, court management, criminal justice systems or other experience directly related to coordinating programs and projects.
• Experience Substitution: Secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
  
  

TO APPLY: Interested applicants should submit a New Mexico Judicial Branch Application for Employment, or a Resume with a Resume Supplemental form and proof of education to:

Application Forms

Microsoft Word Format

Adobe PDF Format

Resume Supplemental Forms

Microsoft Word Format

Adobe PDF Format Fourth Judicial District Court Attn: Annabelle Lucero 496 West National Avenue Las Vegas, NM 87701 lvedall@nmcourts.gov

Proof Of Education Is Required

FAXED APPLICATIONS WILL NOT BE ACCEPTED AND WILL BE REJECTED

EQUAL OPPORTUNITY EMPLOYER