Property Management Bookkeeper

Description

Purpose: (General description and summary)

The Property Management Bookkeeper will be responsible for overseeing our property management department’s financial health, meeting our third-party client’s financial goals, maintaining compliance with Oregon Real Estate Agency requirements and stabilizing our agency’s property management accounting.

Accountabilities: (Responsibilities of the job)

• Oversee the financial management of all properties, including the entry of rent payments for both internal and external property management portfolios.
• Manage and monitor multiple Client Trust Accounts.
• Perform mortgage and bank reconciliations.
• Prepare and deliver monthly financial reports.
• Analyze and review delinquency reports from YARDI in collaboration with the Portfolio Manager.
• Accurately interpret and generate financial reports using Yardi, Excel, and other platforms.
• Ensure compliance with OREA and OCHS financial reporting requirements.
• Supervise the processing of vendor billings and payments, maintaining accurate and comprehensive accounts payable records.
• Verify that all journal entries are complete and accurate.
• Ensure general ledger accounts are accurately maintained and reconciled.
• Guarantee proper coding and classification of general ledger accounts.
• Provide necessary financial statements and reports to internal stakeholders and third-party clients.
• Manage and process proper billback allocations.
• Collaborate with compliance teams on collections and ensure adherence to state reporting regulations.
• Assist in budget preparation and due diligence processes.
• Complete move-in and move-out entries in Yardi.
• Handle the processing of 1099 forms, collection of W9 forms, and filing of annual and quarterly taxes.
• Offer support to other departments as needed.
• Prepare and send balance owing letters to tenants.
• Compile and maintain monthly delinquency reports.
• Process and issue non-payment notices.

Other General Expectations:

• • Actively participate in required meetings with a positive and constructive attitude.
• Work collaboratively as a team member, maintaining flexibility and setting collective priorities.
• Take direction from supervisors effectively and efficiently.
• Demonstrate a willingness to learn and acquire new skills.
• Maintain a non-judgmental attitude when interacting with others.
• Exhibit leadership
• Approach challenges with creativity, innovation, and a forward-thinking mindset.
• Manage multiple tasks while staying calm and focused in a fast-paced, high-pressure environment.
• Demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Adhere to all company policies, procedures, and protocols.
• Ensure follow-through on all tasks, directives, and instructions given.

Education and Experience:

• Oregon Property Manager License is preferred but not required.
• A minimum of 3 years of experience in Property Management.
• At least 2 years of accounting or bookkeeping experience, preferably within a property management context.
• Familiarity with OCHS and OREA compliance monitoring, and a solid understanding of Client Trust Accounts is preferred, but not required.
• Exceptional written and verbal communication skills.
• Intermediate proficiency in analyzing and interpreting complex financial documents, including balance sheets, profit and loss statements, Excel spreadsheets, YARDI financial reports, and similar materials.
• Ability to work effectively in a dynamic, evolving organization and adjust to changes in structure and priorities.
• Intermediate proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, as well as database applications.

Qualifications

Salary : $26 - $28