What are the responsibilities and job description for the Administrative Coordinator 3 position at Nicholls State University?
Position Information
Position Title
Administrative Coordinator 3
Position Number
342419
Salary Range
$22,630.00 - $44,429.00
Position Type
Classified Staff
Department Information
Ending Effective Date of Temporary Employment
Department
Enrollment Services
Job Duties
Responsibility / Duty
Serves as the initial contact for individuals entering the Office of Admissions.
Greet, engage and assist with connecting individuals to appropriate
Admissions staff, especially for campus tours, etc. Provide hospitality and
conversation while in the general area.
Percentage Of Time
30
Responsibility / Duty
Answers the main line phone line and incoming emails for the
university and/or route to appropriate personnel for addressing.
Reviews incoming mail and distributes to proper staff personnel.
Percentage Of Time
30
Responsibility / Duty
Assists in office events such as Orientation, Colonel Day, Scholar’s Nights,
Spring Preview Day, etc. as needed.
Percentage Of Time
15
Responsibility / Duty
Determines supplies needed for the office and major mailings. Does all
supply and equipment orders according to budget allocations for our area.
Enters requisitions in Banner for such needs and for recruiting needs as
appropriate for printing, etc.
Percentage Of Time
10
Responsibility / Duty
Assists with travel requisitions and other duties to ensure travel is approved
and reimbursed. Work with university departments or rental services to
secure vehicles for recruiters.
Percentage Of Time
10
Responsibility / Duty
Manages student workers to accomplish clerical needs, such as mail
collection, etc. Organizes supplies for recruiting and orientation events
with the help of student workers.
Percentage Of Time
5
Posting Detail Information
Minimum Experience Required
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Minimum Education Required
Minimum Licenses Required
Other Minimum Requirements
Applicants must have an active 8500-OSE* (Office Support Exam) score by the time the posting closes in order to be considered for the position unless exempted by Civil Service rules or policy. Applicants claiming testing exemption must contact Jennifer Prejean in Human Resources by the closing date via phone 985-493-2679 or email *Jennifer.Prejean@nicholls.edu
For more information on Civil Service testing, please follow the link below:
https://jobs.civilservice.louisiana.gov/TestInformation/TestingInformation.aspx
Applicants claiming education as the substitution for work experience must have official college transcripts delivered to the Human Resources Department at Nicholls State University or emailed to Jennifer.Prejean@nicholls.edu prior to the job closing date.
Applicants must complete the application online along with an electronic signature and date. Resumes will not substitute for the application. Please include any current and previous employment at Nicholls State University.
Test(s) Required
Applicants must have an active 8500-OSE* (Office Support Exam) score by the time the posting closes in order to be considered for the position unless exempted by Civil Service rules or policy. Applicants claiming testing exemption must contact Jennifer Prejean in Human Resources by the closing date via phone 985-493-2679 or email *Jennifer.Prejean@nicholls.edu
For more information on Civil Service testing, please follow the link below:
https://jobs.civilservice.louisiana.gov/TestInformation/TestingInformation.aspx
Applicants claiming education as the substitution for work experience must have official college transcripts delivered to the Human Resources Department at Nicholls State University or emailed to Jennifer.Prejean@nicholls.edu prior to the job closing date.
Applicants must complete the application online along with an electronic signature and date. Resumes will not substitute for the application. Please include any current and previous employment at Nicholls State University.
Preferred Education
Preferred Experience
Preferred Licenses
Other Preferred Requirements
Physical Demands
Employment Year
Fiscal Year
If Grant Period or Specified Period selected, please specify begin date
If Grant Period or Specified Period selected, please specify end date
Employment Basis
Full-time
Proposed Ending Date (for faculty and grant funded positions)
Posting Date
10/11/2022
Closing Date
10/23/2022
Special Instructions to Applicants
Applicants must have an active 8500-OSE* (Office Support Exam) score by the time the posting closes in order to be considered for the position unless exempted by Civil Service rules or policy. Applicants claiming testing exemption must contact Jennifer Prejean in Human Resources by the closing date via phone 985-493-2679 or email *Jennifer.Prejean@nicholls.edu
For more information on Civil Service testing, please follow the link below:
https://jobs.civilservice.louisiana.gov/TestInformation/TestingInformation.aspx
Applicants claiming education as the substitution for work experience must have official college transcripts delivered to the Human Resources Department at Nicholls State University or emailed to Jennifer.Prejean@nicholls.edu prior to the job closing date.
Applicants must complete the application online along with an electronic signature and date. Resumes will not substitute for the application. Please include any current and previous employment at Nicholls State University.
Job Type: Full-time
Pay: $22,630.00 - $44,429.00 per year
Salary : $22,630 - $44,429
