What are the responsibilities and job description for the Business Officer position at North Carolina A&T State University?
Classification Information
Position/Classification Title
Business Officer
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies:
Yes
Minimum Experience/Education
Bachelor’s Degree in Business Administration, Public Administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
B.S. degree in Business Administration, Accounting or related field, and five years experience in managing departmental and university center budgets
Knowledge of BANNER and People Admin
Knowledge of BANNER and People Admin
Required License or Certification
N/A
Position Overview
Primary Purpose of Position
Provide leadership, oversight, and management of all execution of all accounts for the Division of Research and Economic Development.
Examine budgets and expenditures for compliance with applicable University budgetary guidelines, state budget rules, legislative intent, and federal and state laws.
Provide consultation, technical assistance, and coordination in the preparation and execution of the DORED operating budget and any special project budgets administered by the Vice Chancellor of DORED, including research projects, contracts, grants or special funding for faculty and student support.
Evaluate methodologies used in the preparation of fiscal budget requests and spending forecasts to improve the accuracy of projections for the next fiscal year.
Evaluate program, policy, and rule changes by University and North Carolina State Budget Office to determine their fiscal and program impact and to assure compliance with federal and state requirements.
Review and evaluate requests for contracts and purchase orders to ensure consistency with state, federal, and sponsoring agency guidelines. Identify risk and adverse issues generated in budget and program activities, present appropriate issues, and recommend solutions to Vice Chancellor to ensure that division goals and outcomes are effectively supported.
Examine budgets and expenditures for compliance with applicable University budgetary guidelines, state budget rules, legislative intent, and federal and state laws.
Provide consultation, technical assistance, and coordination in the preparation and execution of the DORED operating budget and any special project budgets administered by the Vice Chancellor of DORED, including research projects, contracts, grants or special funding for faculty and student support.
Evaluate methodologies used in the preparation of fiscal budget requests and spending forecasts to improve the accuracy of projections for the next fiscal year.
Evaluate program, policy, and rule changes by University and North Carolina State Budget Office to determine their fiscal and program impact and to assure compliance with federal and state requirements.
Review and evaluate requests for contracts and purchase orders to ensure consistency with state, federal, and sponsoring agency guidelines. Identify risk and adverse issues generated in budget and program activities, present appropriate issues, and recommend solutions to Vice Chancellor to ensure that division goals and outcomes are effectively supported.
Primary Function of Organizational Unit
The Division of Research and Economic Development (DORED) manages N.C. A&T’s research enterprise. DORED provides services to faculty and student researchers, to current and potential research partners, funding agencies, and economic development agencies.
Work Hours
8:00 am - 5:00 pm; Monday - Friday
Key Responsibilities and Related Competencies
Required Competency
Business Administration
Duties
Provide leadership, oversight and management of all DORED accounts including overhead, overhead return, state contract, foundation and residual funds.
Ensure compliance with all University, state, and federal policies and procedures and sound business practices.
Oversee budgeted activities and personnel (students, postdocs and temporary employees) and monitor such expenditures.
Negotiate with external entities and constituents as needed to ensure financial compliance and receipt of goods and services.
Recommend and implement strategic goals and objectives to support DORED business functions, mission and strategic plan.
Stay abreast of changes in policies and procedures to advise Vice Chancellor and communicate any issues/problems in a timely and concise manner.
Manage student employment program for DORED, including identifying and recruiting students for office support, and assisting DORED Directors with student assignments.
Perform any special projects as assigned by Vice Chancellor in support of division and University goals and objectives.
Maintain confidentiality in handling personnel transactions.
Ensure compliance with all University, state, and federal policies and procedures and sound business practices.
Oversee budgeted activities and personnel (students, postdocs and temporary employees) and monitor such expenditures.
Negotiate with external entities and constituents as needed to ensure financial compliance and receipt of goods and services.
Recommend and implement strategic goals and objectives to support DORED business functions, mission and strategic plan.
Stay abreast of changes in policies and procedures to advise Vice Chancellor and communicate any issues/problems in a timely and concise manner.
Manage student employment program for DORED, including identifying and recruiting students for office support, and assisting DORED Directors with student assignments.
Perform any special projects as assigned by Vice Chancellor in support of division and University goals and objectives.
Maintain confidentiality in handling personnel transactions.
Required Competency
Financial Management
Duties
Prepare DORED budget documents and reports, and monitor expenditures to meet organizational objectives and cost obligations.
Process purchase orders, travel authorizations, subscriptions, maintenance agreements, student salaries, annual ISAFS for EHRA salaries, procurement card reconciliation monthly reports, and other needed business transactions including management of Aggie Mart process for the division and management of student employment.
Conduct financial management responsibilities for DORED and various programs that are given support and that generate funds (licensing fees).
Manage DORED operating budget, project budgets, and expense requests for DORED supported programs. Oversee budget planning and forecasting process.
Process purchase orders, travel authorizations, subscriptions, maintenance agreements, student salaries, annual ISAFS for EHRA salaries, procurement card reconciliation monthly reports, and other needed business transactions including management of Aggie Mart process for the division and management of student employment.
Conduct financial management responsibilities for DORED and various programs that are given support and that generate funds (licensing fees).
Manage DORED operating budget, project budgets, and expense requests for DORED supported programs. Oversee budget planning and forecasting process.
Required Competency
Information Analysis and Decision Making
Duties
Organize and summarize budget data to analyze business operations and financial statements.
Ensure compliance with University, state and federal regulations, and choose effective course of action to develop appropriate solutions when needed.
Consistently review budget data and expenditures to anticipate problems or issues and develop resolution strategies, and to forecast needed expenditures during the fiscal year.
Serve as a resource for DORED personnel in resolving budgetary and financial issues and problems.
Ensure compliance with University, state and federal regulations, and choose effective course of action to develop appropriate solutions when needed.
Consistently review budget data and expenditures to anticipate problems or issues and develop resolution strategies, and to forecast needed expenditures during the fiscal year.
Serve as a resource for DORED personnel in resolving budgetary and financial issues and problems.
Required Competency
Human Resources Management
Duties
Perform People Admin and human resource functions for division and monitor recruitment and selection for adherence to HR policies and procedures.
Assist Vice Chancellor with development and implementation of staffing strategies. Administer student employment and postdoctoral scholars program.
Assist Vice Chancellor with development and implementation of staffing strategies. Administer student employment and postdoctoral scholars program.
Required Competency
Communication
Duties
Disseminate communications to individuals and groups as needed, and listen and respond appropriately using the best media for internal and external audiences.
Prepare written documents, reports and correspondence to support strategic goals and to handle any issues or problems that may impact policies and procedures.
Negotiate with internal and external entities to resolve complex matters regarding budget, expenditures, and contractual support.
Prepare written documents, reports and correspondence to support strategic goals and to handle any issues or problems that may impact policies and procedures.
Negotiate with internal and external entities to resolve complex matters regarding budget, expenditures, and contractual support.
Position Information
Working Title
Business Officer
Competency Level
Advanced
Position Number
003094
Recruitment Range
65,000-80,028
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
FTE
40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division
Assoc VC for Research
Organizational Location
VC for Research & Econ Develop
Organizational Unit
Assoc VC for Research
Posting Detail Information
Posting Number
SHRA2314
Open Date
07/06/2023
Close Date
01/05/2024
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A&T State University permanent employees include the following and more:
Employee Benefits available to NC A&T State University permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC – Health Benefits
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
- and more
Quick Link
https://jobs.ncat.edu/postings/29028
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