What are the responsibilities and job description for the Executive Assistant position at North Carolina A&T State University?
Classification Information
Position/Classification Title
Executive Assistant
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies:
N - Not Mandatory
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
- Five (5) years with Executive Assistance experience
- Knowledge of Apple Technology and/or Apple Teacher Certified
- Strong interpersonal skills and communication skills
Required License or Certification
Position Overview
Primary Purpose of Position
The Executive Assistant to the Dean serves as the Dean’s primary assistant with the responsibility strategically managing the Dean’s calendar, appointments, travel, and partnerships with internal and external stakeholders. The Executive Assistant to the Dean also provides leadership and guidance to Departmental Assistants to ensure that the vision, policies and procedures of the College and University are understood and executed across all units.
The Executive Assistant to the Dean resolves minor problems before they reach the Dean and moves through a variety of tasks while handling difficulties that may arise. Gather and prepare materials for various meetings that Dean attends, or be able to represent the Dean in meetings as necessary. Assist Dean with partners, internal and external stake holders, as well as communicating with external stake holders and donors. Serves as the Board Secretary for the Aggie Academy Advisory Board and communicates with the College of Education Advisory Board.
Make travel arrangements for Dean in Chrome River, knowledge of the banner system, Zoom, back-up the EA for Business & Finance for People Admin, Aggie Mart, and have knowledge other of the university systems used to include Excel spreadsheets, Power Point presentations and any additional Microsoft Office Suites necessary. Draft letters, memos, reports, agendas, and presentations. Manage and monitor information that impacts Dean. Act as building representative.
The Executive Assistant to the Dean also engages in leading special projects on behalf of the Dean.
The Executive Assistant to the Dean resolves minor problems before they reach the Dean and moves through a variety of tasks while handling difficulties that may arise. Gather and prepare materials for various meetings that Dean attends, or be able to represent the Dean in meetings as necessary. Assist Dean with partners, internal and external stake holders, as well as communicating with external stake holders and donors. Serves as the Board Secretary for the Aggie Academy Advisory Board and communicates with the College of Education Advisory Board.
Make travel arrangements for Dean in Chrome River, knowledge of the banner system, Zoom, back-up the EA for Business & Finance for People Admin, Aggie Mart, and have knowledge other of the university systems used to include Excel spreadsheets, Power Point presentations and any additional Microsoft Office Suites necessary. Draft letters, memos, reports, agendas, and presentations. Manage and monitor information that impacts Dean. Act as building representative.
The Executive Assistant to the Dean also engages in leading special projects on behalf of the Dean.
Primary Function of Organizational Unit
The mission of the College of Education is to prepare highly skilled and innovative educators, leaders, and counselors who advance the human condition in local, state, national, and global communities. Building on the N.C. A&T legacy as a historically Black university (HBCU) dedicated to exemplary teaching, scholarship and effective public service, the College of Education offers degrees at the baccalaureate, master’s, and doctoral levels. Our graduates are catalysts for transformative action to improve education and counseling in diverse contexts and communities.
The College of Education comprises three departments: the Department of Counseling, the Department of Leadership Studies and Adult Education, and the Department of Educator Preparation. The Department of Educator Preparation’s programs are accredited by the Council for the Accreditation of Educator Preparation (CAEP). The Department of Counseling’s programs are accredited by the Council Accreditation of Counseling and Related Educational Programs (CACREP). The College of Education also has oversight of the University’s Laboratory School, Aggie Academy, an innovative STEAM school for scholars in grades 3-5, located in an off campus location.
Established in 1891, North Carolina Agricultural and Technical State University (A&T) is a public, historically black, land-grant institution located in Greensboro, North Carolina. North Carolina A&T and other 1890 land-grant institutions were established by the Second Morrill Act, which expanded the system of land-grant universities to include a historically Black institution in those states where segregation denied people of color access to the land grant institutions established by the First Morrill Act in 1862.
Work Hours
8am- 5pm M-F
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Key Responsibilities and Related Competencies
Required Competency
Written Communication
Duties
Independently composes letters, memos and reports requiring research and presents data accurately to support findings. Responds to inquiries, which require written explanation or interpretation of established policies, procedures and programs. Reviews sensitive materials and edits content constructively.
Required Competency
Program Knowledge
Duties
Have significant knowledge of the goals, priorities and commitments of the Dean and operational structure. Knowledgeable of Teacher Education Program and the policies and procedures of the College of Education. Applies substantive knowledge in order to assist and represent administrator thoroughly in the scope, diversity, and complexity of all program operations and organizational commitments. Demonstrates the knowledge of the nuances, appropriate protocol, and specific preferences of the administrator and constituents.
Required Competency
Work Coordination/Planning
Duties
Handle Dean’s Calendar and appointments. Track and monitor pending issues for follow-up. Organize work to meet deadlines. Make travel arrangements for Dean, and additional duties as instructed. Find answers quickly and keeps operations flowing smoothly. Must be multitaskers, ready to pivot at a moment’s notice when an urgent need arises. Then, they must resume the previous task when the crisis ends.
Required Competency
Organizational Sensitivity
Duties
Analyze and resolve unusual and novel situations based on significant knowledge of College of Education activities, dean’s priorities and delegated authority. Must have excellent time management skills to keep operations flowing smoothly, as well as ability to interact with stakeholders, external and internal, as well as possess Microsoft Office Suite skills, and pay close attention to details
Required Competency
Budget Management
Duties
Back up for the EA of Business & Finance, if needed,
Required Competency
Communication - Verbal/Written
Duties
Applies knowledge of programs, policies and procedures to interpret and communicate information to meet specific needs of staff and clients. Demonstrates the ability to work with confidential and sensitive information. Be independent and self-guided when necessary and be able to make time-sensitive decision when direct report is unavailable to do so, as well as take minutes when needed.
Position Information
Working Title
Executive Assistant
Competency Level
Advanced
Position Number
002066
Recruitment Range
$52,127 - $62,933
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
FTE
40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division
Dean's Office - College of Education
Organizational Location
College of Education
Organizational Unit
Dean's Office - College of Education
Posting Detail Information
Posting Number
SHRA3109
Open Date
01/27/2026
Close Date
02/03/2026
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
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- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Aetna – State Health Benefits of North Carolina
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
Quick Link
https://jobs.ncat.edu/postings/39470
Salary : $52,127 - $62,933