What are the responsibilities and job description for the Executive Assistant (Floater) - Private Equity NYC position at Northbound Executive Search?
Executive Assistant (Floater) – Private Equity NYC
Company Overview:
Our client, a reputable financial services buy-side fund located in the heart of NYC seeking skilled AA / EA personnel to directly support many departmental needs across the firm. This role is a contract-to-permanent hire.
Key Responsibilities:
- Provide direct administrative support to MDs, VPs, and Associates/Analyst teams including scheduling and calendar management.
- Use MS Outlook, Word, and Excel to manage communications, documents, and reports with accuracy.
- Act as a primary PoC for internal and external communications, maintaining a professional and courteous demeanor.
- Perform general office duties such as filing, data entry, and managing phone and email inquiries.
- Booking travel, and interacting with 3rd party vendors to accommodate travel needs.
- Assist with special projects and tasks, ensuring timely and accurate completion.
- Process expense reports utilizing SAP Concur.
Qualifications:
- Minimum of 2 years of strong, relevant experience in an administrative role within Financial Services or adjacent industry.
- Bachelor's Degree preferred.
- Advanced skills in Microsoft Outlook, Word, and Excel.
- Strong attention to detail, organizational abilities, and multitasking skills.
- Professional communication skills and a friendly, approachable demeanor.
Preferred Qualifications:
- Ability to handle confidential information discreetly and prioritize effectively.
Compensation:
- Competitive hourly pay rate, benefits during contract period. Strong base salary, bonus, benefits perks upon conversion to FTE.
