What are the responsibilities and job description for the Administrative Assistant, Academic Affairs, Tahlequah position at Northeastern State University?
Notice to applicants
It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
JOB SUMMARY
This position provides administrative support for assigned university operations.
MAJOR DUTIES
Prepares a variety of correspondence.
Attends meetings and records minutes; prepares meeting agenda and supporting documents.
Makes travel arrangements for assigned personnel.
Researches and prepares a variety of reports.
Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
Maintains office supply inventory; reorders as needed.
Sorts and distributes mail.
Makes appointments and manages calendars.
Processes purchase orders; processes purchase card statements.
Assists in the development and management of assigned budgets.
Designs and prepares marketing and promotional materials.
Maintains website and social media accounts.
Maintains a variety of documents and forms.
Directs the work of student employees as assigned.
Enters information to computerized databases.
Prepares a variety of schedules and calendars.
Maintains a variety of files and records.
Assists in the coordination of conferences, programs and special events.
Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of university policies and procedures.
Knowledge of university purchasing policies.
Knowledge of modern office practices and procedures.
Knowledge of computers and job-related software programs.
Skill in the provision of customer services.
Skill in oral and written communication.
COMPLEXITY/SCOPE OF WORK
The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
MINIMUM QUALIFICATIONS
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate’s degree.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Annual salary $26,304.00 with excellent benefits, including generous leave time
Projected hire date July 25, 2022
Applications accepted until July 11, 2022
NOTE: Posting will close to applicants at ll:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
Salary : $26,304 - $0
