Contract Administrator

Description

Build More Than Communities - Build What’s Next

Driven by creativity, integrity, and an all-in culture, we develop luxury apartment communities across the Southeast with one goal: delivering an exceptional experience for our residents, partners, and team members.

We’re looking for a detail-oriented and proactive Contract Administrator to support our Construction team. This is a vital role with a strong emphasis on contract oversight, vendor billing, and accounts payable — ideal for someone who thrives in a fast-paced, collaborative environment and is passionate about precision and process.

What You'll Do

Contract Administration (Primary Focus):

• Own the process of receiving, reviewing, and validating construction subcontracts, purchase orders, and change orders

• Ensure all contracts are properly authorized and executed in accordance with company policy

• Serve as a key liaison between Project Managers, SVPs, and Finance to ensure alignment and compliance across all contract documents

• Analyze project information and documentation to verify accuracy, policy compliance, and budget alignment

• Process approved pay applications to vendors and subcontractors monthly, ensuring timeliness and contract adherence

• Maintain organized and up-to-date digital records of all contractual and project-related documentation

Accounts Payable Support:

• Manage invoice entry, review, and coordination of payments for construction-related accounts payable

• Partner with the Construction Senior AP Coordinator to ensure timely and accurate vendor payments

• Assist in check runs, mailing, filing, and issue resolution as needed

What You Bring

• 3–5 years of experience in Contract Administration, Construction Billing, or related field

• 3 years of experience in Construction Accounts Payable

• Proficiency in Microsoft Excel and Office Suite

• Experience with Procore, DocuSign, and Sage/Timberline preferred

• Impeccable attention to detail, strong organizational skills, and a collaborative mindset

• Ability to confidently interpret and process complex contract documents

What We Bring

When you join Northwood Ravin, you’re not just starting a job — you’re stepping into a supportive community that’s invested in your growth. From award-winning training to meaningful benefits, we offer more than a paycheck — we offer a place to belong.

• Housing discounts across our luxury portfolio

• Paid Time Off, Sick Leave, and Paid Holidays

• Partner Leave for new parents

• 401(k) with company match and financial planning tools

• Medical, free dental, vision, and life insurance

• Extensive professional development programs

• Give Back Days to volunteer in your community

• Milestone recognition with enhanced benefits as your tenure grows

• Employee referral bonuses and peer recognition

At Northwood Ravin, we believe diverse teams build stronger communities. We are proud to be an Equal Opportunity Employer.

Qualifications