DHSES Program Administrator 1/Trainee1/Trainee 2 (NY HELPS)

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).***

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.

This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education.

• DHSES Program Administrator level requirements:
• DHSES Program Administrator Trainee 1 (equated to SG-14): A bachelor's or higher degree.
• DHSES Program Administrator Trainee 2 (equated to SG-16): A bachelor's degree and one year of professional experience.*
• DHSES Program Administrator 1, SG-18: A bachelor's degree and two years of professional experience.*
• Required professional experience must be in one or more of the following areas:
• Administration of federal, state or locally funded grant programs
• Preparing and processing applications for disaster mitigation/recovery projects
• Processing requests for grant project payments and performing financial reviews required for final payment
• Damage assessment and identification of appropriate assistance funding programs
• Review of action plans or planning, organizing and coordinating disaster recovery programs involving local, state and federal agencies
  
  

Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as a DHSES Program Administrator 1, SG-18.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a DHSES Program Administrator 1 and are interested in reassignment OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 13 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law

Duties Description

The incumbent will report to the Office of Disaster Recovery Programs Public Assistance Field Office located in Latham, NY. Duties include but are not limited to:

• Provide oversight for federal disaster assistance grants to repair and replace infrastructure and implement mitigation measures in future disasters.
• Coordinate assessments of damaged areas following emergencies and disasters.
• Understand federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert G. Stafford Act, 44 Code of Federal Regulations (CFR), 2 CFR, FEMA policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies, and related information as appropriate.
• Provide direct guidance to state agencies, local governments, and not-for-profit organizations on Recovery program objectives, strategies, rules, and regulations.
• Draft project narratives, identify expenses and review for eligibility and accuracy for reimbursement, and reconciliations of the same.
• Attend meetings with FEMA, state agencies, and applicants as needed.
• May manage permanent, temporary and contractor staff to ensure consistency and quality of program administration and support.
• Develop and deliver training and presentations on Recovery programs in a wide variety of national or regional professional forums to peers, elected officials, local and non-profit organizations.
• Establish and monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary, not-for-profit organizations, and staff.
• Support and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead state recovery program representative or in other leadership roles during active disasters.
• Perform the full range of supervisory responsibilities.
• Perform other duties and special projects as required.
• Travel may be required, including during evening and weekends, approximately 20% depending on mission and assignment.
• Possess and maintain a valid, unrestricted New York State motor vehicle operator’s license.
• Work schedule may vary based on operational need. Occasional overtime may be required.
  
  

Additional Comments

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
  
  

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.