What are the responsibilities and job description for the Senior Accounting Specialist position at Office of the Illinois State Treasurer?
JOB OPPORTUNITY ANNOUNCEMENT
Job Title: Senior Accounting Specialist
Division: Fiscal Operations
Location: Springfield, Illinois
Salary: Commensurate with experience
Overview: This is a professional level accounting and financial analysis position with coordination of accurate recording and reporting of financial transactions. The individual in this position will perform advanced and complex accounting functions in support of division management. The Senior Accounting Specialist is responsible for assisting with the preparation of management financial reports and annual reporting for financial statement purposes. Also serves in the accounts payable and accounts receivable function, prepares financial reports, reconciles financial information and performs general accounting functions in support of the day-to-day accounting operations. Attendance is an essential function of this position.
Duties and Responsibilities:
- Performs analysis of financial data, recommends edits and corrective actions to ensure the accuracy of data, files, and records.
- Responsible for the preparation and/or review of monthly receipt and expenditure reconciliations and investigate discrepancies as necessary.
- Reconciles Illinois State Treasurer's Office reports to Comptroller's Office records.
- Processes documents necessary for corrections related to expenditures, obligations, or EATs.
- Performs detailed monthly and quarterly reconciliations to ensure Office compliance.
- Preparation of quarterly reports, including receipts and disbursements for Locally Held Funds for submission to the Comptroller’s Office.
- Creates and maintains detailed procedure manual for all job functions.
- Serves in the accounts receivable function by recording data in the applicable system, as well as the quarterly reporting to the Comptroller’s Office.
- Responsible for year-end reporting and balancing with the Comptroller’s Office including the preparation of GAAP packages and reports.
- Prepares schedules and reports for annual financial statement reporting including the annual preparation of the Office’s programmatic financial reports.
- Assists division management in the review of public acts, statutes, and any changes recommended, assessing impact on Treasurer’s Office operations.
- Assists in the accounts payable function, including but not limited to, the preparation of vouchers related to the State’s Debt Service agreements.
- Prepares schedules for compliance examination reporting including the preparation of the biennial non-fiscal officer report.
- Support division management in maintaining interest allocation reporting and reporting monthly investment activity for use by the Treasurer’s Investment Committee.
- Assist division management in efficient and effective system conversions and upkeep for interest allocation and the division’s involvement in investment systems.
- Provides back-up to other Fiscal Operations staff as necessary.
- Ensures that accounting activities are in accordance with established legal, regulatory and organizational procedures.
- Performs special projects as requested.
Specific Skills:
- Knowledge of the theories and principles of governmental accounting, including, but not limited to, GAAP and GASB standards.
- Proficiency in Microsoft Office applications.
- Detail oriented with excellent communication, organizational and analytical skills.
- The ability to multi-task and work in a team environment.
- Ability to maintain satisfactory working relationships and communicate effectively with all levels of staff and the public.
Education and Work Experience:
Bachelor’s Degree in Accounting or any other related field; three (3) or more years of experience in government accounting; OR any equivalent combination of experience and training that provides the required knowledge, skills and abilities to carry out the duties of the position.
Application Process: Please visit https://illinoisstatetreasurer.applytojob.com/apply to apply by completing the online application, upload a resume and letter of interest.
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability.