School Age Director

JOB SUMMARY:

Plans, directs, and coordinates all aspects of the School Age Programs. The School Age Director must have an accurate assessment of all the school age programs and finances to ensure that the mission and goals of the association are met. Exceptional customer service by providing smooth & effective service of all programming. The School Age Director will demonstrate the character values of Caring, Honesty, Respect and Responsibility at all times.

JOB FUNCTION:

• Program/Department Responsibilities

• Assist in all areas of operations; assume leadership role as a cause driven leader including branch/camp supervision, staff training, planning, and daily operations.
• Establishes annual departmental goals within context of agency goals and vision and ensure direct reports attain those goals
• Provide leadership to all full time and part time staff by creating positive, productive work environment
• Works with staff to understand retention through assessment of parent, community and member needs
• Ensure all programs meet EEC licensing regulations while providing safe, enriching environment for all children
• Evaluate program needs by increasing licensed capacity at sites as needed
• Drive outreach and marketing to reach enrollment capacities in programs.
• Ensures menu planning, snack orders, and guidelines meet HEPA standards
• Provides leadership role in monthly CDLI/school age curriculum meetings
• Ensure all requests, comments and/or complaints are immediately addressed. Follow up to ensure task is completed
• Act in a Public Relations capacity when communicating with school personnel, parents, and potential clients
• Work with leadership team in the development and execution of Branch/Camp Special Events (i.e. Open Houses, Training events, etc.), as well as collaboration from cross department engagement
• Develops and recommends new programs, processes, partnerships, strategies and approaches
• Communicates with management team and affinity groups to work collaboratively to realize strategic vision and operational excellence
• Recommends changes in basic direction, structure, and/or organization of department, as necessary
• Maintain and reach all appropriate certifications according to Department of Early Education and Care (EEC) and Old Colony Y
• Be proactive and create, implement and manage new systems, procedures, and programs to better meet the needs of our community
• Support and helps to implement branch/camp Emergency Action Plan

• Supervision of Personnel:

• Recruit, hire, train, evaluate, supervise, and schedule school age staff
• Organize and facilitate regular meetings with staff to ensure work plans are being adhered to or modified as needed, vision and goals are known, objectives are well prioritized, and tasks are well managed.
• Develop tools to streamline communicate and provide resources to all staff
• Provide on-going, in-service training of all assigned staff to ensure the highest standards of safety and quality
• Ensure that all staff maintain appropriate certifications and trainings

• Fiscal Responsibilities:

• Assume primary responsibility in creating and achieving department/branch budgets and ensure prudent expenditures and cost control procedures in accordance with branch procedures and policies.
• Develop, execute, and monitor department budgets
• Develop and/or assist with the Annual Campaign and other fund-raising events
• Adhere to all fiscal policies and procedures such as petty cash, purchase orders, employee expense forms and member balances
• Formulates, administers, and monitors budget for School Age programs
• Establish, meet and/or exceed predetermined budgeted numbers, mutually agreed upon with Executive Director

• Housekeeping Responsibilities:

• Ensure a clean, organized, and safe program space
• Communicate to appropriate staff facility issues which need to be addressed in a timely manner

• Volunteer/Committee/ Inter-Divisional Assignment Responsibilities:

• Actively participate in the Y's Annual Campaign
• Actively promote the integration of all departments through communication, grant writing, and strategic planning to ensure growth, mutual success, and productive, professional relationships
• Cultivate, train and evaluate volunteers for program involvement and Ambassador roles

YMCA LEADERSHIP COMPETENCIES - TEAM LEADER

Mission Advancement: Models and teaches the Y's values. Ensures a high level of service with a commitment to improving lives. Provides volunteers with orientation, training, development and recognition. Cultivates relationships to support fundraising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance, and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance.

EDUCATION/EXPERIENCE:

• Obtain Team Leader Certification from Y-USA within 2 years from accepting the position
• 2 or more years of supervisory and program management experience

• Bachelor's degree, in related field, preferred
• Ability to direct programs through supervision of volunteers and staff, development and monitoring of budgets, marketing and public relations, program development and fund-raising
• CPR/AED and First Aid certifications required
• Ability to thoroughly understand Y-USA's three focus areas: Youth Development, Healthy Living, and Social Responsibility; proven ability to identify and meet the needs of the health seeker
• Ability to create and sustain a culture of excellence and work and thrive as part of a cohesive team

• Ability to lift/move heavy equipment and clean when necessary
• Will sometimes work early morning, late nights and weekends
• Strong oral communication skills required for occasional public speaking responsibilities
• Excellent written communication skills and proficiency in all Microsoft Office programs
• Valid driver's license and good driving record

To ensure the overall operations of the Y and support teamwork, I will accept additional responsibilities as assigned.

JOB SUMMARY:

Plans, directs, and coordinates all aspects of the School Age Programs. The School Age Director must have an accurate assessment of all the school age programs and finances to ensure that the mission and goals of the association are met. Exceptional customer service by providing smooth & effective service of all programming. The School Age Director will demonstrate the character values of Caring, Honesty, Respect and Responsibility at all times.

JOB FUNCTION:

• Program/Department Responsibilities

• Assist in all areas of operations; assume leadership role as a cause driven leader including branch/camp supervision, staff training, planning, and daily operations.
• Establishes annual departmental goals within context of agency goals and vision and ensure direct reports attain those goals
• Provide leadership to all full time and part time staff by creating positive, productive work environment
• Works with staff to understand retention through assessment of parent, community and member needs
• Ensure all programs meet EEC licensing regulations while providing safe, enriching environment for all children
• Evaluate program needs by increasing licensed capacity at sites as needed
• Drive outreach and marketing to reach enrollment capacities in programs.
• Ensures menu planning, snack orders, and guidelines meet HEPA standards
• Provides leadership role in monthly CDLI/school age curriculum meetings
• Ensure all requests, comments and/or complaints are immediately addressed. Follow up to ensure task is completed
• Act in a Public Relations capacity when communicating with school personnel, parents, and potential clients
• Work with leadership team in the development and execution of Branch/Camp Special Events (i.e. Open Houses, Training events, etc.), as well as collaboration from cross department engagement
• Develops and recommends new programs, processes, partnerships, strategies and approaches
• Communicates with management team and affinity groups to work collaboratively to realize strategic vision and operational excellence
• Recommends changes in basic direction, structure, and/or organization of department, as necessary
• Maintain and reach all appropriate certifications according to Department of Early Education and Care (EEC) and Old Colony Y
• Be proactive and create, implement and manage new systems, procedures, and programs to better meet the needs of our community
• Support and helps to implement branch/camp Emergency Action Plan

• Supervision of Personnel:

• Recruit, hire, train, evaluate, supervise, and schedule school age staff
• Organize and facilitate regular meetings with staff to ensure work plans are being adhered to or modified as needed, vision and goals are known, objectives are well prioritized, and tasks are well managed.
• Develop tools to streamline communicate and provide resources to all staff
• Provide on-going, in-service training of all assigned staff to ensure the highest standards of safety and quality
• Ensure that all staff maintain appropriate certifications and trainings

• Fiscal Responsibilities:

• Assume primary responsibility in creating and achieving department/branch budgets and ensure prudent expenditures and cost control procedures in accordance with branch procedures and policies.
• Develop, execute, and monitor department budgets
• Develop and/or assist with the Annual Campaign and other fund-raising events
• Adhere to all fiscal policies and procedures such as petty cash, purchase orders, employee expense forms and member balances
• Formulates, administers, and monitors budget for School Age programs
• Establish, meet and/or exceed predetermined budgeted numbers, mutually agreed upon with Executive Director

• Housekeeping Responsibilities:

• Ensure a clean, organized, and safe program space
• Communicate to appropriate staff facility issues which need to be addressed in a timely manner

• Volunteer/Committee/ Inter-Divisional Assignment Responsibilities:

• Actively participate in the Y's Annual Campaign
• Actively promote the integration of all departments through communication, grant writing, and strategic planning to ensure growth, mutual success, and productive, professional relationships
• Cultivate, train and evaluate volunteers for program involvement and Ambassador roles

YMCA LEADERSHIP COMPETENCIES - TEAM LEADER

Mission Advancement: Models and teaches the Y's values. Ensures a high level of service with a commitment to improving lives. Provides volunteers with orientation, training, development and recognition. Cultivates relationships to support fundraising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance, and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance.

EDUCATION/EXPERIENCE:

• Obtain Team Leader Certification from Y-USA within 2 years from accepting the position
• 2 or more years of supervisory and program management experience

• Bachelor's degree, in related field, preferred
• Ability to direct programs through supervision of volunteers and staff, development and monitoring of budgets, marketing and public relations, program development and fund-raising
• CPR/AED and First Aid certifications required
• Ability to thoroughly understand Y-USA's three focus areas: Youth Development, Healthy Living, and Social Responsibility; proven ability to identify and meet the needs of the health seeker
• Ability to create and sustain a culture of excellence and work and thrive as part of a cohesive team

• Ability to lift/move heavy equipment and clean when necessary
• Will sometimes work early morning, late nights and weekends
• Strong oral communication skills required for occasional public speaking responsibilities
• Excellent written communication skills and proficiency in all Microsoft Office programs
• Valid driver's license and good driving record

To ensure the overall operations of the Y and support teamwork, I will accept additional responsibilities as assigned.