PROGRAM ADMINISTRATOR

Overview

Functions as the support person to Program Director. Functions as liaison between residents, departments, attending physicians, administration and outside institutions. Supports the corporate mission, vision and values of the residency/fellowship program. The position ensures that the program is maximizing the educational experience by supporting faculty and staff in the development and of the program.

Responsibilities

• Coordinate the administrative functions of the residency office and work with the Chair and Program Director to ensure compliance with current standards established by ACGME and other relevant regulatory agencies.
• Input and maintain data systems management utilizing New Innovations software program to maintain resident information.
• Develop and generate a variety of reports/materials; GMEC reports, monthly, annual and yearly evaluation reports, monthly and yearly rotation schedules.
• Coordinate resident recruitment sessions including informational materials, website information, and retrieve/sort residency applications.
• Coordinate new resident orientation; organize/schedule orientation activities.
• Coordinate resident, faculty and student conference assignments and schedules.
• Provide resident support; distribute institutional information to residents and collect/verify documents for credentials file.
• Create/assist with the development of department forms, logs, information sheets.
• Maintain department records/files; resident files. Memos, correspondence, M&M documents.
• Complete written requests for verification of resident education and training, fellowship applications, letters of recommendation and attending evaluation questionnaires with input from Chair/Program Director.
• Prepare annual department budget, monitor expenses, and produce variance explanations.
• Prepare purchase requisitions and prepare/monitor resident stipend requests.
• Occasional after hours, evening and/or weekend work required.
• Perform other duties as assigned.

Qualifications

Education:

• Bachelor’s Degree preferred but not required.

Experience:

• Minimum of four (4) years’ experience in health care.

Knowledge and Skills:

• Knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, fellowship and program
• Knowledge of Joint Commission regulations.
• Knowledge of Department of Health (DOH) regulations.
• Knowledge of Electronic Residency Application Service (ERAS).
• Knowledge of National Resident Matching Program (NRMP).
• Knowledge of New Innovations software.
• Must be able to work independently, handle confidential matters and be detailed oriented, organized and possess superior communication, interpersonal and organization skills.
• Problem-solving and decision-making.
• Administration and oraganization.
• Prioritization.
• Goal-setting and implementation.
• Interpersonal cooperation.
• Ability to fully utilize BHMC’s electronic record systems, equipment and other healthcare and billing systems relevant to this position.

Physical Requirements:

• Position requires prolonged periods of sitting and use of a computer and screen viewing throughout the working day.
• Position will be required to stoop, bend, lift, and carry items weighing up to 25 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of The Brookdale Hospital Medical Center.

BHMC is an equal opportunity employer, it is our policy to provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, marital status, military status, age, gender, sexual orientation, disability or handicap or other characteristics protected by applicable federal, state, or local laws.