Office Administrator

The Company:

 Czarnowski is one of the four studios of the Czarnowski Collective. It combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand enthusiasm, and educate consumers. It’s been over 75 years since we opened our doors, but we’re still not resting on our reputation or accolades. We’re wondering “what if...” anticipating what’s next and embracing our role within the Czarnowski Collective as forward-thinkers for forward-thinking brands.  

 Joining the Czarnowski Collective means the opportunity to be more than a number, more than a job title, more than a spectator. We are a collective of dreamers and thinkers, doers, and makers…and we’re searching for more of the same to join the ranks.

The Purpose:

We are looking for an Office Administrator. This role is critical to our office's overall operation and success. You will perform a variety of general administrative and office operations to support ongoing and new activities. This includes, but is not limited to, greeting visitors, coordinating onsite meetings, handling incoming and outgoing mail, general housekeeping, and other duties as assigned.

The Job:

• Serve as the first point of contact for the office by answering and directing incoming phone calls.
• Greet staff, visitors, and clients upon arrival, ensuring they are welcomed and appropriately directed or assisted.
• Manage incoming and outgoing mail and coordinate express deliveries (FedEx, UPS, etc.).
• Set up meeting rooms, office space, and decorations for visitors, events, and internal meetings.
• Plan and coordinate office meetings, events, and activities, including scheduling, logistics, communications, materials, and refreshments.
• Order, receive, and stock office, kitchen, and restroom supplies; purchase weekly fruit (Mondays) and building breakfast (Thursdays).
• Coordinate maintenance and repairs for office and kitchen equipment; maintain office conditions.
• Perform general clerical duties and maintain IT/employee spreadsheets.
• Schedule New Hire lunch with new hires and EVP.
• Manage company vehicle, hospitality space, and office vendors.
• Manage Team Travel & Vacation Calendar.
• Book travel and accommodations for staff without company credit cards.
• Act as a liaison with building management and communicate office-wide updates and events.
• Oversee employee onboarding by arranging desk setup, equipment, building access, etc.
• Oversee employee offboarding by ensuring the return of all company property.
• Perform other assignments and/or duties as required.

The Person:

• Ability to prioritize and multitask
• Self-starter
• Ability to be flexible
• Strong attention to detail
• Ability to communicate effectively verbally, in writing and over the phone
• Willing to be a team player

What we offer:

• Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date
• 401K matching with no vesting period (you are fully vested as of day 1)
• Generous Paid Time Off (PTO)
• Paid Holidays
• Collaborative Work Environment

Collective Culture Core Values:

We recognize that the success of our business rests with the skills and efforts of our people, and in return for their contributions, our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:

• We celebrate creativity, curiosity, innovation and imagination.
• We are humble and respectful.
• We act with honesty and integrity.
• We empower and trust one another.
• We embrace individuality and an entrepreneurial spirit.
• We champion initiatives that bolster diversity, equity and inclusion.
• We prioritize safe, ethical and sustainable business practices.
• We foster a culture of meritocracy - rewarding skills and abilities, instead of influence.
• We always deliver.
• We don’t take ourselves too seriously.

Through several existing and future initiatives, Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality, and more effectively champion diversity, equity and inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. We don't just accept difference – we honor, nurture, and celebrate it! All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We don’t discriminate based on race, religion, color, national origin, sex/gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.