HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Posting Details

• Posted: June 10, 2025
• Full-Time
• On-site
• Locations
  

Showing 1 location

OrthoAlliance

50 E Business Way

Cincinnati, OH 45241, USA

OrthoAlliance

50 E Business Way

Cincinnati, OH 45241, USA

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Job Details

Description

Position Summary:

• Will serve as the office coordinator for the corporate office at Ortho Alliance.
• Serves as a visual representation of the company’s values and first impression for physicians, teammates and corporate office guests.
• Provide administrative support to the Human Resources (CHRO and Director level, Learning and Development Departments and Administration office (C-Suite).
• Backup to approve benefit changes such as medical, dental, vision, FSA, life insurance, disability. Approve name and/or address changes.
• Complete all employment verifications within 1 business day and add to tracking list.
• Manage badges for the organization, including new hires.
• Coordinate with the operations and marketing team to include HR events, updates and announcements in the monthly newsletter
• Manage the AwardCo program and assist with monitoring and coordinating anniversary awards program and employee recognition program.
• Assist with company wide Employee Engagement programs, including OrthoWear. Additionally, planning and coordinating all Beacon employee recognition events; monthly birthday parties, place orders for leadership board meeting meals, finance committee meals, Cincinnati Reds opening day party, Bengals party, corporate holiday party, ice cream social and company picnic.
• Reviewing for accuracy and coding the benefit invoices, when assistance is needed by the benefits team
• Responsible for all Human Resource employee files, maintain filing, periodic review of files. Timely scan and upload all records into UKG
• Run reports- run reports for surveys, census, benefits, etc as needed. Manage the W-2 Exempt reporting
• Coordinate supply orders; office supplies for department, employee mailings, employee events.
• Update company intranet phone directory and distribution groups.
• Manage corporate cell phone program.
• Disseminate corporate discounts to employees when applicable
• All other duties as assigned.
  
  

Position Responsibilities/Standards:

• Maintains a polished, well-groomed and professional appearance in accordance with company standards and dress code.
• Consistently presents a welcoming, confident, and approachable demeanor
• Attend department or company meetings as required
• Demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns
• Consistently work in a positive and cooperative manner with fellow teammates
• Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.
• Attend required annual in-service programs.
• Demonstrate knowledge and understanding of all company policies and procedures.
• Adheres to established facility safety requirements and procedures to ensure a safe working environment. Identifies potentially unsafe situations and notifies supervisor.
  
  

Education/Experience Required:

• Must be High School graduate or GED.
  
  

WORK ARRANGEMENT:

On-Site (In-office): This position is based entirely on-site at 50 Business Way, Cincinnati Ohio 45241. Regular attendance during regular business hours is required to support daily operations of the corporate office.

Physical Requirements:

Physical requirements for the position include the ability to frequently hear and communicate orally, see up close and at a distance, read and comprehend, stand, sit, walk, reach, handle, and/or feel objects. Must be able to climb, pull, push and kneel. Maximum unassisted lift = 50 lbs. Average lift 25-50 lbs.

TRAVEL:

15-20%, to local offices and an annual team offsite

Attendance to team events are encouraged but not required

Qualifications

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Skills

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Behaviors

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Preferred

Team Player

: Works well as a member of a group

Functional Expert

: Considered a thought leader on a subject

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

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Motivations

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Preferred

Self-Starter

: Inspired to perform without outside help

Ability to Make an Impact

: Inspired to perform well by the ability to contribute to the success of a project or the organization

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Education

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Preferred

Technical/other training or better.

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Experience

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Preferred

1-2 years:

1-2 years in office environment

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Licenses & Certifications

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Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.