Accounts Payable Specialist

Accounts Payable Specialist

SUMMARY: This individual will be responsible for maintaining accurate and on-time payables and records relative to the accounts payable function of Pacific Ag Rentals. This individual will coordinate activities and cooperate with other departments to best serve the needs of the vendor and co-workers at assigned branch.

This individual will maintain a clean and organized desk and office environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Operations:

• Process invoices and payments timely and accurately
• Manage monthly reconciliation of inventory items for all branches
• Reconcile all company credit cards
• Forward invoices to appropriate associate or manager for payment authorization
• Match invoices to properly approved purchase orders and receiving documents
• Prepare invoices for payment
• Obtain proper authorization when required
• Notify purchasing and/or receiving about major variances
• Assign codes to invoices
• Prepare accounts payable checks. Print all accounts payable reports and maintains all accounts payable files within an acceptable time period
• Ability to handle a heavy volume of A/P work that will include data entry, filing, matching and batching of invoices, and maintaining relationships with the field operations team and vendors
• Follow all policies and procedures as specified in company manuals and as directed in the employee handbook
• Represent Pacific Ag Rentals in a professional manner at all times
• Perform all other duties as assigned by the manager and assist other department personnel to ensure customer satisfaction

Customer Service:

• Handle vendor/field operations calls timely and in a positive and professional manner
• Contact vendors regarding errors on invoices
• Answer all vendor inquiries professionally and positively

General Requirements:

• Establishes and maintains effective channels of communications with management, co‑workers, vendors and all other business contacts
• Uses equipment and materials in a safe and acceptable manner, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on the job activities
• Conducts self in a manner reflecting positively on the company and encourages others to do the same
• Is organized, independent and self‑motivated, enthusiastic, dependable, detail‑oriented, flexible in scheduling and prioritization, and driven by excellence
• Demonstrates proficient written and verbal communication skills, including accurate grammar and business correspondence
• Prioritize tasks in accordance with changing deadlines and priorities to ensure positive outcomes
• Ability to multi-task
• A belief in working as a cohesive team
• Proactively seek and participate in available company-sponsored training, in an effort to develop and advance knowledge base and skill set
• Participate in all company/location driven communication efforts, including open book meetings, huddles, department meetings and other related efforts
• Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and outstanding customer service
• Maintain an organized work environment
• Present a neat, professional appearance
• Arrive at work at scheduled time, including being prepared to work on time after breaks and meal periods
• Perform all other duties as assigned by management in a professional and efficient manner

QUALIFICATION REQUIREMENTS

Education and/or Experience:

• At least 4 years of experience in a similar work environment with a proven track record of strong organizational skills, effective decision-making and excellent people skills

Computer Skills:

• Computer literate in Microsoft Office Suite preferred
• Advanced knowledge of QuickBooks preferred

Language Skills:

• Ability to respond to basic inquiries and present information effectively to customers, co-workers, and management verbally and in writing

Mathematical Skills:

• Ability to apply math concepts to practical situations

Reasoning Ability:

• Good reading skills
• Ability to define problems, establish facts, and draw valid conclusions

WORKING CONDITIONS: Working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

ENVIRONMENT:

• Regular time is spent in the office
• Noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

• Occasionally: Sit, bend, twist, push, pull, climb, squat, crawl, kneel, reach above the shoulder, climb or balance; stand and walk; grasp with hands and fingers, handle tools, see (including close vision, distance vision, peripheral vision, depth perception), hear and speak, lift up to 10lbs

MACHINES, TOOL AND EQUIPMENT:

• Seldom (1–5%):
• Occasionally (6-33%):
• Frequently (34-66%):
• Continuously (67-100%): computer, telephone, fax and copy machines

TRAVEL:

• This job does not require routine travel

** Pacific Ag Rentals is a Drug-Free work environment **

Job Type: Full-time

Pay: $27.00 - $28.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounts payable: 4 years (Preferred)
• Intermediate Excel: 3 years (Preferred)
• Microsoft Office: 3 years (Preferred)

Ability to Relocate:

• Salinas, CA 93908: Relocate before starting work (Required)

Work Location: In person

Salary : $27 - $28