ACCOUNTS PAYABLE COORDINATOR

Description

Responsibilities

PAYMENT PROCESSING & RECONCILIATION

• Manage incoming mail and AP email inbox.
• Review all invoices for appropriate documentation and approval prior to payment. 
• Prepare and route trouble report for any invoice (other than Bill-to-Ship-to) that does not have appropriate documentation for approval (i.e. invoice does not match purchase information in the file); track the invoice to resolution using document management system (DMS) workflow application.
• Process credits and follow up on past-due list to resolve open past due invoices.
• After balancing check run report, print and obtain signatures on all accounts payable checks. 
• Mail or distribute signed checks as required. 
• Answer all vendor inquiries. 
• Maintain all accounts payable reports, spreadsheets and corporate accounts payable files. 
• Prepare accounts payable files for storage. 
• Serve as back-up (to B2S2 coordinator) for copying, stapling and filing duties associated with Wednesday and Friday AP check runs.
• Perform other duties, as assigned.

Core Competencies

PRO*ACT Core Competencies

• Teamwork-Getting the team to pull together; Gains respect quickly; builds trust and credibility and is safe and approachable; Gets cooperation and action from people not under his/her direct supervision; Works to resolve disagreements; is respectful of peers and co-workers, and receives constructive feedback, is flexible and open to doing things differently for the good of the team.
• Customer Service-Concern for external and internal customers; Listens to understand rather than to respond; Evaluates what is important; Responds timely in a manner that effectively resolves issues; Proactive: solves problems before they arrive.
• Communication and Awareness-Communicates effectively with people throughout the organization, avoiding vagueness, ambiguity, and mixed messages; Expresses ideas and conveys information clearly, effectively and professionally; Being responsive and respectful while also noticing others concerns and being able to read the room; Actively listens to others; Demonstrates a commitment to organizational initiatives with words and actions; Conveys company information, decisions, or problems to appropriate parties on a timely basis; Comfortable expressing own viewpoint even if it runs counter to most; Does not gossip, but rather is a champion of constructive communication.
• Results Focused-Getting the job done; Completes projects and assignments thoroughly, professionally and with care; Takes initiative as problems or opportunities arise; is action-oriented, willing to take risks is flexible and innovative in their approach. 
• Dedicated-Maintaining a strong work ethic / showing up, being present and available; Passionate about the work; Makes PRO*ACT a priority; Able to see the big picture.

Requirements

EXPERIENCE AND EDUCATION REQUIRED

• High school diploma or equivalent
• Two years of accounting or bookkeeping experience preferred
• High level of proficiency with accounting software programs

Salary : $43,200 - $54,600