Assistant to the Dean

Posting Details
Posting Number:
0602305

Recruitment Type:
Open to All Applicants

Position Title:
Assistant to the Dean

Position Type:
Staff

Position Status:
Regular Full-time

Benefits Status:
Benefits Eligible

FLSA:
Non-Exempt

Hiring Range:
$17.84-$19.89

Department:
Nursing, School of

Posting Date:
12/09/2022

Closing Date
When a sufficient number of qualified applicants have been identified.

Work Schedule:
FT; Monday-Friday, 8am-5pm.

General Description:
The Assistant to the Dean provides multifaceted support and coordination for administrative operations for the School of Nursing (SoN). Main areas of responsibility include providing administrative support functions essential to the Dean of Nursing and supervising Administrative Assistants. This position maintains a professional presence for the Dean to all internal and external constituents. This position reports to the Dean of the School of Nursing.

Essential Functions and Responsibilities:

• Serve as a key point of contact for Dean of SoN.
• Manage Dean’s correspondence, calendar, NCLEX reports, Certification Exam Reports, Accreditation, and Regulator correspondence.
• Oversee SoN Administrative Assistants and work study students.
• Assist with faculty travel and meeting attendance, SoN events, and other SoN operations.
• Develop and maintain faculty master list including professional and academic qualifications, salaries, teaching assignments, performance reviews, etc.
• Create and maintain minutes for Executive Committee, Community Advisory Committee, Exit Interviews, Faculty/Student Assemblies, and Special Projects.
• Maintain faculty and personnel files in compliance with PLU, accrediting body, and WA-Nursing Care Quality Assurance Commission (NCQAC) regulations.
• Maintain records of faculty and staff performance reviews and files associated with the reviews.
• Collaborate with administrators and faculty search committee chairs for the smooth and timely operation of faculty search activities, submitting required reporting, serving as point of contact, and coordinating interview schedules.
• Coordinate to resolve course scheduling issues and develop onboarding activities for new hires.
• Order and maintain SoN office supplies.
• Prepare tables, graphs, diagrams and other materials that communicate information clearly and meet constituent requirements.
• Update annual SoN publications including the SoN Faculty Orientation Manual and SoN Faculty Handbook.
• Coordinate and assist with planning for SoN New Faculty Orientation.
• Participate in the smooth operation, welcoming and professional climate, and timely accomplishment of all SoN office operations.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of and commitment to diversity, equity, and inclusion.
• Proficiency in use of software including MS Word, Google Docs, Excel, Powerpoint, and Sakai.
• Excellent written and verbal communication, organizational, and time management skills.
• Ability to manage multiple, complex activities simultaneously.
• Excellent problem-solving skills and judgment.
• Excellent understanding of confidentiality, use of discretion in communications, reporting lines, and policy/procedure.
• Ability to utilize a team-based collaborative approach.
• Ability to independently and pro-actively learn new technology applications for electronic data management and other applications.
• Ability to ensure timeliness and pro-actively anticipate and manage all timeline requirements.
• Integrity in all areas of responsibility.
• Ability to maintain open, welcoming, and responsive communications in all interactions.

Required Qualifications:

• 3 years of job-related experience including some experience in an office setting. Education may substitute for some experience.
• High school diploma or GED.
• Finalist applicants must satisfactorily complete pre-employment background checks.

Preferred Qualifications:

• Bachelor’s degree.
• Experience in an academic system or in higher education.
• Experience with professional degree programs and regulatory requirements.

Work Conditions:

• Job is largely performed in an office setting.

Physical Requirements:

Special Instructions to Applicants:

Other Information:
At PLU, diversity is intrinsic to the vitality of learning, resilience and growth. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities. PLU offers an excellent benefits package including tuition remission for employees and their dependents, retirement plan, medical, dental, paid vacation, major holidays off, and many other great university benefits.

Job Type: Full-time