Executive Assistant

Paradigm is an accountable specialty care management organization focused on improving the lives of people with complex injuries and diagnoses. The company has been a pioneer in value-based care since 1991 and has an exceptional track record of generating the very best outcomes for patients, payers, and providers. Deep clinical expertise is the foundation for every part of Paradigm’s business: risk-based clinical solutions, case management, specialty networks, home health, shared decision support, and payment integrity programs.

The Executive Assistant provides direct administrative support to four executives including the Chief Healthcare Solutions Officer, Chief Medical Officer, SVP Healthcare Solutions and the SVP Sales Healthcare Solutions. The Executive Assistant may provide support to other members of Paradigm leadership as required.

• This is a full remote position

DUTIES AND RESPONSIBILITIES:

• Provide administrative and secretarial support to supported executives in the accomplishment of their daily tasks and monthly priorities.
• Pro-actively manage Outlook calendars for the supported executives and other leaders as needed.
• Coordinate travel arrangements, meeting registrations and speaking engagements for supported executives and other leadership as requested.
• Coordinate calendar and meeting preparations for supported executives and a variety of meetings within the business unit including all employee meetings; coordinate presentation needs with IT and/or Marketing for room set up; coordinate and provide instructions for virtual type meetings; coordinate catering needs and any off-site dining requirements for the meetings as well as ground transportation or any other activities as required.
• Coordinate and prepare a variety of documents including power point presentations for board meetings, executive leadership meetings, and business unit meetings.
• Assist and facilitate administrative functions for other departments as needed/requested, including answering phones, meeting coordination, resource management, expense reports, etc.
• Assist Chief Medical Officer in scheduling of various in-house committee meetings and provide document support as needed.
• Schedule interviews and orientation meetings for supported executives and direct reports.
• Cross train with the other Executive Assistants to ensure back-up support is available to all teams.
• Process expense reports for supported executives, and others as needed.
• Process invoices related to supported executives and the business unit.
• Various projects as assigned.

QUALIFICATION REQUIREMENTS:

• High School diploma required; college degree desired.
• Five years’ experience in an administrative support services role.
• Experience working in a rapid paced environment with constant multiple priorities.
• Intermediate to advanced working skills using Microsoft Word, Excel and PowerPoint software packages, including medical transcription and terminology desirable.
• Able to multi-task and take on projects as requested.
• Able to maintain a high level of confidentiality as appropriate when exercising all administrative duties.
• Maintain a high level of energy with a positive attitude.
• Able to maintain a dependable and flexible work schedule.
• Able to work independently.
• Ability to cope with the pressure of numerous, simultaneous top priorities from multiple team members.
• Ability to interpret a variety of instructions and deal with abstract and concrete variables.
• Have excellent oral and written communication skills.
• High accuracy and attention to detail.
• Proactive.
• Must be able to prioritize workload.

Paradigm believes that fostering a diverse and inclusive workplace is central to our mission of helping more people and transforming lives. We’re striving to build a culture that better reflects the society we live in and empowers our team to deliver the highest levels of compassion and care to those we serve. For us, achieving this goal requires a workforce that respectfully embraces differences and commits to positive change, creating an environment where everyone is able to bring their whole self to work.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.