What are the responsibilities and job description for the Administrative Assistant position at Parent to Parent of Miami?
POSITION SUMMARY Develop and distribute informational training flyers; create and update training materials; update workshop content on website calendar; ensure office needs are met; responsible for monthly electronic newsletter and social medial updates; backup support to Receptionist/Intake Coordinator; administrative support to Operations Manager for accounting and clerical needs, ongoing support to President/CEO and all office staff. This is an in-person position. SKILLSExcellent organizational and communication skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.Requires initiative, accuracy, creativity, diplomacy, discretion, personal judgment, and professional appearance and conduct.Must have extensive computer experience and skilled in the use of software programs such as MS Word, PowerPoint, Publisher and Excel. Experience with WordPress, Canva and Constant Contact a plus.ESSENTIAL FUNCTIONSRespond to direct requests for information and/or forward messages to appropriate staffAssure that materials for meetings, trainings and activities are prepared accurately and in timely mannerCreate flyers for workshops and trainings and distribute via Constant Contact and websiteCreate and update training materials using PowerPointResponsible for monthly electronic newsletterResponsible for social media posts on Facebook, Instagram and LinkedInAssist the President/CEO and serve as liaison to the Board in preparing materials for the board of directors, schedule and coordinate logistical arrangements for meetingsUpdate online website calendar for all scheduled workshops and update website content as neededAdministrative support to Operations Manager for accounting and clerical needsMaintain inventory, purchase, acquire and accept deliveries of office supplies and resourcesMaintain and update administrative data logs and reportsProvide backup support to Receptionist/Intake Coordinator for calls and family assignmentsSupport fundraising initiatives and activitiesOther tasks and duties as necessary for program supportMINIMUM QUALIFICATIONSMinimum two years office administrative support experience in general office management, preferably with a nonprofit organizationExperience with content creation, strong editorial skillsCollege degree in related field or experience equivalentSensitivity to different culturesBilingual in English and SpanishMust have a current driver's license and reliable transportationRequires the ability to transport and lift up to 10-15 lbs. Company DescriptionParent to Parent of Miami is a community parent resource center providing peer support, information, training and advocacy support to parents of children with disabilities in Miami-Dade County. Our nonprofit has been dedicated to providing help, hope and support to families for more than 37 years in the community. Be part of an energetic, devoted team and make a difference in our community!
Salary : $39,520 - $41,600