General Insurance / Risk Coordinator

The General Insurance / Risk Coordinator provides essential support to the Risk Manager and the Tribal Insurance Committee, which oversees all areas of insurance coverage for the organization. This role involves assisting in the coordination and administration of insurance programs, maintaining accurate records, facilitating claims processing, and ensuring compliance with tribal policies and external regulations. The coordinator plays a in assisting with risk identification, reporting, and communication between departments and insurance providers. Strong organizational skills, attention to detail, and the ability to work collaboratively are critical to supporting effective risk management and insurance oversight.

• Process injury and vehicle accident claims, including intake, post-accident testing, insurance reporting, and communication.
• Gather information on new assets from departments to confirm they are properly insured.
• Inspect properties for possible claims by conducting site visits, documenting conditions, and assessing potential damage or liability as need.
• Coordinate with Risk Manager and with PYT departments to make sure that appropriate security, safety, and hazardous materials procedures are implemented and compliant with federal regulations.
• Create Requisitions to process payments as needed for Risk Management needs.
• Maintain records of the Risk Management files, ensuring all documentation related to insurance policies, claims, inspections, and correspondence is accurate, up-to-date, and securely stored.
• Support audits and reporting by organizing and retrieving relevant records as needed.
• File insurance documents as needed to ensure Risk Management compliance.
• Issue and file Certificates of Insurance for the Tribe as requested.
• Assist Risk Manager with tracking and maintenance of insurance inventory reports.
• Assist Risk Manager in working with insurance carriers to ensure all new construction or major expansion plans are carefully reviewed for adequate or required safety and insurance coverage. Collaborate with project managers and contractors to assess risk exposure and confirm compliance with insurance standards before project initiation.
• Assist Risk Manager in preparing and issuing reports to management about all major losses and the frequency thereof that have an unfavorable effect upon the insurance premiums of the Tribe.
• Assist Risk Manager in driver review and approval for tribal vehicles. This includes the review of Motor Vehicle Records to determine acceptability.
• Be available for after-hours post-accident drug testing as needed, ensuring timely response and compliance with organizational and regulatory requirements following workplace incidents.
• Perform other duties of a similar nature or level as requested by supervisor or director.
  
  

Knowledge of:

• Applicable regulatory agency standards in environmental health, occupational health, safety, fire, security, and public liability.
• Workers Compensation, specialized incident and safety prevention training, consultation, data reviews, and occasional liability/safety standard information.
• Various Safety Businesses, review of current safety materials, equipment, software, PPE’s, corrective systems, regulatory compliance supplies, and training modules.
• Extensive understanding of insurance coverage types and required limits.
• Strong knowledge of claims processing and related procedures.
• Thorough understanding of Certificates of Insurance and their compliance requirements.
• Skilled in carrying out comprehensive inspections for claim evaluation and documentation.
• Yaqui culture, customs, resources, and traditions and/or a willingness to learn.
  
  

Skills And Abilities

• Provide customers both internal and external with excellent customer service.
• Knowledge of computer spreadsheets and database operations.
• Ability to make sound judgments.
• Follow written and verbal instructions.
• Must have strong analytical and problem-solving skills.
• Data entry operations; Identify and correct discrepancies. Sort through and organize large volumes of data.
• Perform duties outdoors in other than normal condition.
• Ability to maneuver in small spaces, and climb ladders, wear a respirator.
• Exercise judgment in making policy recommendations and discretion maintaining confidentially of information.
• Ability to maintain confidential files and records correctly.
• Ability to communicate policies and procedures clearly and correctly.
• Ability to work independently and manage multiple priorities.
• Ensure accurate compliance with applicable laws, rules, and regulations.
• Establish and maintain effective working relationships with Tribal Council, Department Directors, employees, other agencies, and the public.
• Conduct special studies and involving safety engineers for improvements in system and procedural effectiveness and the resolution of existing or anticipated operating problems.
• Operate a variety of office equipment, including a computer and related software applications.
• Good communication and interpersonal skills as applied to interaction with co-workers, supervisor, management, Council members, and the public. Have ability to sufficiently exchange or convey information and receive verbal and written work instructions.
  
  

Required:

• High School Diploma or GED
  
  

AND

• Three (3) years of experience in administration, research, and investigations
• Three (3) years of experience in insurance industry or a related field.
• Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
  
  

Preferred

• Associate’s degree in a related field is preferred
  
  

Special Requirements:

• Must obtain OSHA10 card.
• This position will require the incumbent to work non-traditional hours, nights, and weekends.
• Must possess and maintain a valid Arizona Driver’s License.
• May be required to obtain other various certifications depending on assignment.
• Must have a current Level 1 Arizona Clearance Card or be able to obtain one within ninety (90) days of hire. Failure to maintain a current Level 1 Clearance Card will result in termination.