Accounting & Administrative Assistant

Job Description

Japanese trading company seeking Accounting & Administrative Assistant

Work hours: Mon-Fri, 35h/week.

Work Style: Hybrid (60% at the office)

Summary Of Position

Provide accounting and administrative support to ensure accurate and timely recordkeeping and periodic closing. Conduct payment verification, journal entries posting, and accounting adjustments for various departments and branch locations. Accounting documents filing and archiving. Provide administrative assistance for the department. Work on other assigned duties with defined procedures and under close supervision. Effectively communicate if any problems arise from conducting these job duties.

Essential Functions

• Verify trade payment request, review supporting documents, and submit for approval on a timely manner.
• Input cash transaction and perform bank reconciliation.
• Assist customer service teams for other routine bookkeeping requests.
• Record administrative and operating expenses on a timely manner.
• Monitor AR/AP aging, credit limit usage and report abnormal situation to manager.
• Support monthly closing by sending closing schedule and reminders, inputting month-end journal entries, performing account reconciliations, recording personnel expenses, other filings.
• Support quarterly reporting to parent company by preparing assigned supplementary schedules.
• Support annual audit by preparing assigned audit PBC items and providing selected sample documents.
• Assist in preparing confirmation letters for vendors/customers and account balances for supplier and customers.
• Assist in reconciling monthly inventory ledger and compare date with actual quantities stored at each warehouse.
  
  

Secondary Functions

• Communicate and work closely with all teams any issues or findings in processing essential duties.
• Responsible for accounting document on-site and off-site or digital filing.
• Provide administrative support to ensure efficient office operation (e.g. manage building and parking access cards, office supplies, basic IT troubleshooting, mail room support, copier machines related matters etc.)
• Coordinate office social event.
• Help with IT related issues, data backup, liaison with internet/telephone providers.
• Provide support to newly arrived rotational staff to ensure a smooth onboarding, or other HR related matters as needed.
• Ensure company cars are well maintained (e.g. registration, insurance, etc.)
• Communicate with external or internal legal counsel for assigned tasks as needed.
• Participate in internal discussions within accounting team and/or discussions with various business partners as required. Provide insight and guidance as needed.
• Help with consolidated packages every quarter.
• Perform any other ad-hoc tasks.
  
  

Education, Experience And Skills Required

Entry level with Bachelor’s Degree in Accounting related major is considerable

1-3 years of experience in accounting function is highly preferred

Knowledge of US Generally Accepted Accounting Principles

Must be highly detail oriented and organized

Must be able to multi-task to meet required deadlines.

Good communication skills, an ability to clearly explain point of view.

Good interpersonal and communication skills both written and verbal.

Job responsibilities follow established accounting guidelines

Ability to perform Intermediate to advanced Excel functions. (VLOOK and Pivot Table)

Familiarity with ERP system is a plus.

English Advanced level

To apply please email you resume to amassholder@pasona.com