What are the responsibilities and job description for the Administrative Manager position at Paul Hastings?
We are currently recruiting for an Administrative Manager for our California offices. The Administrative Manager is responsible for the Client Service Support service lines within the California Administrative Organization.
This position reports to the California Director of Business Operations and will be based in Los Angeles.
Responsibilities will include, but not be limited to, the following:
- Manage team(s) and resources responsible for certain CA office support functions within the Client Service Support service lines; Manage team performance and set goals, ensure the team’s continuous professional development;
- Administer the Firm’s initiatives and operations at the local level, such as office implementations, projects, programs and events Advise and administer budget control and maintenance for areas of responsibility
- Partner with internal parties and external resources;
- Manage administration-related vendor relationships for areas of responsibility;
- Work collaboratively with Firmwide Departments to implement and support tools and programs for areas of responsibility
- Interfacing with Firmwide Departments to facilitate compliance with local rules and regulations and peer practices;
- Work beyond scheduled hours as required;
- Handle additional related projects as necessary.
Qualifications:
We are seeking candidates who have:
- Advanced proficiency in Microsoft Office Suite;
- Advanced proficiency in planning, allocating and reconciling an operations budget;
- Advanced knowledge of office administration and services procedures and practices, preferably in a legal environment;
- Advanced knowledge of records management, preferably in a legal environment;
- Advanced knowledge of facilities procedures and practices;
- Fundamental knowledge of reception procedures and practices;
- Advanced knowledge of legal office terminology and procedures;
- Bachelor’s degree (required);
- At least 5 years of management experience;
- At least 5 years of work process and procedure experience;
- At least 5 years of experience in a professional services or legal environment (preferred);
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:
- Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
- Voluntary 401k plan and profit sharing
- 10 paid holidays per year, and a generous PTO program
- Family Support including Paid Parental Leave and Fertility coverage
- Bright Horizons (Back-up child care, elder care and online tutoring)
- Dependent Care
- Wellness programs (Employee Assistance Program, mental health and well-being events)
- Anniversary Bonus Program
- Professional Development Programs
- Transportation Allowance and Commuter Benefits
- Auto/Home/Legal Insurance
- Pet Insurance
- Employee discounts
- And more!
The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women’s Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.
Paul Hastings LLP is committed to protecting the health and well-being of our employees and partners, their families, and members of our community against COVID-19. Accordingly, we require all partners and employees based in the United States to be fully vaccinated against COVID-19, unless they have a documented underlying medical condition or sincerely held religious belief that prevents such vaccination. Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination or obtaining an exemption on medical or religious grounds.
