Administrative Assistant

For over 40 years, PBK has been a leader in architectural and engineering design solutions across the United States. We pride ourselves in providing the best-in-class programmers, planners, architects, engineers, and consultants to offer top notch customer service. PBK has built a client base of more than 200 clients, including school districts, university systems, hospital systems, and Fortune 500 corporations. We offer our employees competitive wages, health care, and 401K matching along with numerous opportunities to become involved in extra-curricular activities and organizations established through the firm. PBK has established a culture that has led to the firm being named to the list of “Best Places to Work.” We strive to make a positive impact for future generations with our actions today. Here’s your chance, are you ready to make a difference?

We are seeking a talented Administrative Assistant to join our team in Houston, TX. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. As this position is to serve as an addition to the administrative staff, you will serve to assist the project coordinators with overflow assignments and miscellaneous admin/clerical tasks.

Your Impact:

• Assist Project Coordinator with Project related meeting agendas and minutes, AIA Contract Documents, and Logging/Tracking/Issuing project documents (AEAs, Pay Apps, etc.)
• Maintain PBK Project Files
• Assist Front Desk with phone support/backup/rollover calls
• Birthday Celebration planning (firm wide and team based)
• Assist with set up and planning for Client Meetings and firm wide events
• Prepare spaces for team meetings
• Reserve Conference Rooms and Conference Call Lines and/or set up video conferences
• Produce meeting minutes and meeting agendas for internal or non-project related meetings
• Utilize Document Templates to prepare various letters, etc.
• Enter and log timesheets and expense reports as necessary
• Maintain Partner’s / Principals Calendars
• Log / Prepare Client Sponsorship Requests and other check requests
• Maintain Team Vacation Calendar / Team Organization “Spirit” in general
• Organizes and executes meal service for meeting, events, and visitors
• All other duties as assigned

Here’s What You’ll Need:

• 1-3 years of experience in an administrative role
• Expert capabilities in Microsoft Office Suite; MS Word, Excel, Access and PowerPoint
• Detailed, accurate proofreading skills
• Excellent oral and written communication skills
• Strong organizational skills
• Punctuality and dependability
• Ability to prioritize multiple projects and adjust work accordingly in a fast-paced environment

Here’s How You’ll Stand Out:

• You have multi-line phone system experience
• You have experience in Bluebeam and Adobe InDesign
• You have previous A/E/C industry experience

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PBK is an equal employment opportunity employer. It is our policy to provide equal employment opportunity in all phases of employment in compliance with applicable federal and state laws, rules, and regulations.

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