Accounts Payable Assistant

Supporting the corporate office of a restaurant group, the Accounts Payable/Executive Assistant will manage vendor invoices, process payments, and maintain accurate financial records, while also providing general administrative support. You’ll be an essential part of the back-office operations, helping keep the offices and financial processes running smoothly.

This role will be on-site in Woburn, MA, working 30–40 hours per week.

Responsibilities:

• Process and track all vendor invoices, payments, and reimbursements.
• Manage recurring expenses, including rent, utilities, and tax payments.
• Reconcile accounts payable records and maintain accurate, organized files.
• Assist with month-end reporting.
• Assist with special projects and company initiatives.
• Prepare reports and presentations.
• Manage confidential documents and maintain strict discretion.
• Perform light bookkeeping or data entry when needed.
• Generate sales reports and handle other administrative tasks.
• Conduct transaction audits.
• Maintain strict confidentiality regarding all records and procedures.
• Use POS back-office software to analyze sales and support operations.

Qualifications:

• 2 years of experience in accounts payable or executive assistant roles.
• Strong organizational, multitasking, and communication skills.
• Proficient with Microsoft Office (especially Excel).
• Experience with accounting software is a plus.
• Ability to manage deadlines, prioritize tasks, and work independently.
• Detail-oriented and highly reliable.
• Ability to work independently while collaborating effectively with others
• Associate’s or Bachelor’s Degree in Business, Finance, Accounting, or a related field preferred

Benefits

• Flexible schedule
• Supportive team environment
• Paid vacations, holidays, and personal/sick time
• Comprehensive Health & Dental insurance
• Free coffee & sweet treats

Compensation:

The hourly rate range for this position is $25-$32/hour