Payment Processing Clerk

This is payment processing work for the Revenue Department, the Office of the City Treasurer, or the Philadelphia Sheriff’s Office. Employees in the Revenue Department are responsible for processing a variety of tax payments through the use of point-of-sale terminals or electronic validating equipment. Employees in the Office of the City Treasurer are responsible for processing payroll checks and a variety of other check payments and conferring with City departments and outside vendors to resolve check payment requests. Employees in the Philadelphia Sherriff’s Office are responsible for processing deposits and settling accounts related to Judicial Mortgage Foreclosure and Tax Sales and validating and issuing balances for the Defendant Asset Recovery Team. Employees are responsible for processing a large volume of payment transactions using a point-of-sale terminal, or receipt of payments using electronic validating equipment. Significant to the work is the processing and reconciliation of complicated payments and the generation of payment reports. Work is performed under the close supervision of a Payment Processing Supervisor or an administrative superior.

ALLOCATING FACTORS 
1.   Employees in the Revenue Department must perform payment processing work, processing tax payments through the use of point-of-sale terminals or electronic validating equipment.
2.   Employees in the Office of the City Treasurer must be responsible for processing payments, resolving check payment requests, and researching and gathering report information through various software applications and databases.
3.   Employees in the Philadelphia Sheriff’s Office must be responsible for processing deposits and settling accounts related to Judicial Mortgage Foreclosure and Tax Sales and validating and issuing balances for the Defendant Asset Recovery Team.

INDEBTEDNESS NOTICE:

As a condition of employment with the City, any person offered employment shall be required to certify that such person either is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the City; or has voluntarily entered into a payment agreement with the City. For so long as the person is employed by the City, the amount of the payment as set forth in the payment agreement (not to exceed, for any pay period, twenty percent (20%) of the person’s gross pay for such period, without the person’s consent) shall be withheld from each paycheck until such payment agreement is fully satisfied.

Such person shall also be required to certify as a condition of employment that he or she is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the Philadelphia Gas Works (PGW) or has voluntarily entered into a payment agreement with PGW.

Failure to enter into a payment agreement shall result in the cancellation of the appointment and removal from the certification. The name of the eligible candidate will be returned to the eligible list.

TYPE OF ELIGIBLE LIST: OPEN-COMPETITIVE
Only an Open-Competitive eligible list will be established as a result of this examination. Permanent City employees will receive no promotional preference in this examination. 

Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List. 

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding the week of September 15, 2025, you are eligible to claim residency preference. 

To receive such preference, candidates must respond to the question regarding residence later in this form.

The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.

If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.

A. Successfully completed a term of volunteer service with Peace Corps, AmeriCorps NCCC (including FEMA Corps), or AmeriCorps VISTA. Such candidates will be awarded 

• Five (5) points for the completion of a two-year term of service.
• Three (3) points for the completion of a one-year term of service. 

B. Successfully completed at least 450 hours of service with AmeriCorps State and National (including Teach for America).

• 1 point added to their final score if they have completed 450 Hours of the above service.
• 2 points added to their final score if they have completed 675 Hours of the above service.
• 3 points added to their final score if they have completed 900 Hours of the above service.
• 5 points added to their final score if they have completed 1700 Hours of the above service.

1. Only those competitors who have a passing grade in an all parts of the examination shall receive additional credits to which they may be entitled. The following requirements must be satisfied for a candidate to receive additional credits for examinations.
2. Candidates must have completed and graduated from a career technical education (CTE) program of the School District of Philadelphia during the three-year period immediately preceding the examination announcement open date.
3. Candidates may claim the additional credit at any time after the date that the examination is announced, until 30 days after the Established List of Candidates is approved by the Director or his/her designee.
4. If the 5 additional points from the CTE preference would rank a CTE graduate above a veteran, additional points shall be applied to the CTE candidate’s passing score to rank them directly below the veteran.
5. Candidates must submit adequate documentation including a high school transcript with completion of CTE Program as required by the Office of Human Resources.

Projected Exam Date: 
This written examination is scheduled for the week of September 15, 2025. Please note that this examination date is subject to change.

Candidates will need access to a desktop computer or laptop with a webcam and internet access to take the examination. Candidates will need to be able to operate computerized software proficiently and independently. 

If you do not have access to a desktop computer or laptop with a webcam and internet access, or cannot operate computerized software proficiently and independently, please contact the analyst listed on this announcement, and alternative arrangements will be made for you to take this examination.

An Eligible List is planned for the week of September 29, 2025. Please note that this date may change.

Test Review:
 In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call 215-686-0880 if you wish to schedule a Test Review.High School/GEDThe following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Candidates must meet requirements within 30 days after the last date for filing applications.

1. EDUCATION:   Education equivalent to completion of twelfth school grade.

AND

2. EXPERIENCE: One year of clerical experience performing payment transactions.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources.

Salary : $42,529 - $46,224