Law Office Bookkeeper/Office Manager

Job Title: Law Office Bookkeeper/Office Manager
Location: In Office
Employment Type: Part-time/Full-time (30-40 hours per week)
Compensation: $28 - $32 per hour (based on experience)
Flexible Schedule Available

Position Overview

We are seeking an experienced Law Office Bookkeeper/Office Manager to manage our accounting and office operations. This role requires a professional who is highly organized, detail-oriented, and experienced with legal accounting systems. The ideal candidate will be proficient with Tabs3 Billing Software and Sage Accounting Software and have a solid understanding of trust accounting practices.

Key Responsibilities

• Manage daily bookkeeping, including payment and trust entries, accounts payable and receivable, payroll, and financial recordkeeping
• Complete monthly, quarterly, and annual tax filings with federal and state agencies; including Bar Association certifications and annual DOR filings
• Utilize Tabs3 Billing Software to generate invoices, track billable hours, and maintain accurate client records
• Oversee Sage Accounting Software for general ledger management, reconciliation, and financial reporting
• Manage Tabs3 and Sage software updates, including rolling out and training to staff
• Maintain Trust Accounting to ensure compliance with state bar regulations
• Perform monthly, quarterly, and year-end financial reporting to principal owners
• Process and reconcile monthly credit card and bank transactions to accounting software
• Recruitment and onboarding of new employees from job posting to first day
• Manage office supplies and ensure office operations run smoothly – this is currently Sue’s responsibility; I just make the trips to Costco for snacks
• Coordinate partner meetings, and office communications
• Liaise with clients on billing inquiries and maintain positive relationships
• Manage and roll out annual open enrollment and assist with various office tasks and projects as needed

Qualifications

• Minimum 2 years of experience in law office bookkeeping or office management
• Strong experience with Tabs3 Billing Software and Sage Accounting Software
• Knowledge of Trust Accounting and compliance with state bar requirements
• Excellent organizational skills and attention to detail
• Ability to work independently and manage multiple tasks efficiently
• Strong communication skills, both written and verbal
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to maintain confidentiality and handle sensitive information with discretion
• High school diploma required; associate degree in accounting or business administration preferred

Preferred Qualifications

• Experience with legal office management or in a law firm setting
• Certification in bookkeeping or accounting

Work Environment

• Flexible hours (minimum of 30 hours/week, maximum of 40 hours/week)
• supportive, and professional office environment
• We offer a competitive salary and benefits package to our full-time employees. PLMS benefits include medical, dental, vision, life insurance, long term disability, 401-k, PTO and holidays.

Job Types: Full-time, Part-time

Pay: $28.00 - $32.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Remote

Salary : $28 - $32