What are the responsibilities and job description for the Customer Care Supervisor position at Pinnacle Propane?

Job Description

Are you ready to be part of a dynamic and dedicated team? Pinnacle Propane, a leading propane distribution business operating in nine US states, is looking for an enthusiastic Customer Care Supervisor to join our team, TX. At Pinnacle Propane, we are committed to providing exceptional service to our customers and employees.

Why Join Pinnacle Propane?

At Pinnacle Propane, we value our employees and offer a comprehensive benefits package to support your well-being and work-life balance. When you join our team, you'll enjoy :

Great Benefits : Including medical, vision, dental insurances, amongst others.
Life Insurance : Financial protection for you and your family.
Community Volunteering Day : A paid day off to give back to the community and make a difference.
Paid Time Off : Generous PTO and company holidays to relax, recharge, and spend time with loved ones.
Retirement Savings Plan : Employer contributions to help you save for the future.

Description :

The Customer Care Supervisor oversees a team of Customer Care Representatives (CCRs), who are tasked with ensuring that the highest levels of customer service are being delivered within their assigned branch or service center and on every customer call. The CCS covers an area of several service centers, representing 5-10 CCRs and will be working closely with the field District Managers (DMs), to ensure the local presence and community involvement. They will also partner with the Customer Experience team to drive quality and process improvement initiatives within their functional area.

Essential Job Functions

Manages the day-to-day performance of a team of CCRs ensuring that all customer inquiries are being handled and routed in a timely and successful manner. The work of the CCR focusses on answering calls and generally handling customer inquiries including :

Order taking; Customer onboarding; Payment / billing inquiries; Service and delivery appointments; Customer issues and complaints; Follow-up calls to ensure all inquiries and / or issues are resolved; Walk-in customer traffic within a service center or branch

Handles escalated customer complaints and ensures ongoing tracking and analysis of all critical issues and resolution results.

Accountable for the team's daily call answer rate and first call resolutions

Reviews daily, weekly, and monthly performance with their team and Care Manager

Anticipates and manages staffing needs and ensures adherence to schedules

Monitors and directs the adherence to department policies and procedures

Helps to improve ongoing customer service delivery and gain greater efficiencies

Identifies and provides training that meets the needs of the CCR

Serves as back up for team members in answering calls and handling customer inquiries

Competencies

Leadership : must be able to effectively motivate, guide and train direct reports and drive both quality, training and process improvement initiatives.

Communication : must be able to effectively communicate with teammates, managers and customers

Interpersonal Skills : demonstrates the ability to understand relationship-orientated aspects of social effectiveness and to operate successfully in a variety of social exchanges. Must be empathetic and respectful of the customer’s needs.

Teamwork : possesses the ability to work together toward a common vision and collaborate in teams to drive improvements and effectively resolve issues .

Performance Measurements

Consistently delivers quality work, ensuring customer calls are answered and inquiries are resolved in a timely and efficient manner.

The management and motivation of team members to deliver on department goals

Role model for having a friendly, proactive, “can-do” attitude with customers & colleagues

Independently performs tasks of a routine nature

Demonstrates appropriate organizational skills

Ensures compliance with company policies and procedures

Qualification and Requirements

Education : High School diploma, GED

Experience / Abilities :

4-5 years working in a Customer Service role with increasing levels of responsibility, ideally having managed a team of direct reports.

Proven ability to effectively train and enthusiastically motivate team members.

Effective communication skills and ability to interact with all employees and customers

Ability to resolve both customer and employee inquiries while maintaining a professional and calm demeanor

Ability to remain organized and focused on attention to detail in a fast-paced growth environment.

High level of computer skills, being proficient in MS Office Suite

Experience with EPR systems, RCC and / or Salesforce preferred

English, fluent proficiency, verbal and written. Knowledge of Spanish an advantage.

Travel and Hours

This position is full-time, standard operating hours

Some travel in area may be required with this position as part of support responsibilities across various sites

EEO Statement

Pinnacle Propane, LLC is dedicated to employing and maintaining a diverse team. We take pride in being an Equal Opportunity Employer, ensuring decisions are made irrespective of race, color, ethnicity, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran status, genetic information, or any other characteristics safeguarded by state or federal law.

Pinnacle Propane, LLC complies with the laws and regulations set forth in the EEO is The Law poster.

Additionally, Pinnacle Propane is dedicated to providing reasonable accommodations for job applicants with disabilities. Should you require assistance or an accommodation during the application process due to a disability, kindly email recruting@pinnaclepropane.com.

Pinnacle Propane strives to ensure its careers website is accessible to everyone, including individuals with disabilities. If you encounter any difficulties accessing Pinnacle Propane’s careers website, please reach out to us at recruting@pinnaclepropane.com so that we can offer the information or assistance you need through alternative methods and / or discuss a reasonable accommodation for the application process.

Disclaimer : Pinnacle Propane does not accept unsolicited resumes or applications from recruitment agencies. Any unsolicited information submitted to Pinnacle Propane by third-party agencies will be considered property of Pinnacle Propane, and we will not be responsible for any fees associated with such submissions.

Customer Care Representative

Pinnacle Propane -

Midland, TX

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