What are the responsibilities and job description for the Clerical B – Information Technology Clerk (School Department and Town) position at Portsmouth School Department?
Position Title: Clerical B Information Technology Clerk (School Department and Town)Statement of DutiesTo serve as a centralized technology resource within the school district and Town of Portsmouth to support IT Finances, data, users and projects. Provides support for the Technology Director and for the Technology Department. Duties include a wide variety of financial and technical assignments. The term "may" is used to allow for individual differences, and should be taken to mean, "may not" as well.
Duties are descriptive but not restrictive, and not all of the duties listed are necessarily performed by all members of the class.SupervisionIncumbent works under the general direction and supervision of the Director of Technology. In most instances, the incumbent plans and carries out regular work in accordance with standard procedures and previous training. Technical and policy matters are discussed with supervisor(s). Most day-to-day work is performed with a high degree of independence.
Must observe office procedures, labor agreements, and state and local laws, rules and regulations.Job EnvironmentWork at this level involves both standard and non-standard practices and procedures that require the incumbent to analyze and evaluate facts and circumstances. Incumbent is expected to process and handle a number of details with accuracy and completeness. In most instances, standard practices and general work applications govern the work activity of the incumbent, but are not always clearly applicable. The incumbent is expected to use judgment in selecting the appropriate course of action.Errors made to district Data and Financial databases could result in delay or loss of service, monetary loss, or legal liability.Position FunctionsThe essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.Essential Common Functions1.Assist the Technology Director in correcting problems related to databases, assist in configuration of equipment as needed, maintain maintenance logs and written reports of operation, serve as a district contact for database support and contact database software support for technical information.2.Maintains financial and/or program records; performs arithmetical computations, including accounts payable, perform purchasing functions for department, compile budget data and information, ensuring accuracy and maintenance of detailed records.3.Use of Tyler Tech, or similar accounting software to maintain accounting records and perform duties.4.Manages family portal and assists Data Manager with basic support of student information system.5.Support and maintain district Audio/Video equipment and livestream.6.Support and maintain Chromebook 1:1 Initiative for all students and loaners district wide.7.Provide Technical Support for School Committee Meetings8.Provide advanced technical support for district and town, answers technology related questions, monitors and creates, manages, and prioritizes tickets in the ticketing system.9.Tracks and compiles financial data and budget information for the Director of Technology.10.Establishes, maintains, updates, and reviews vendor files, making changes when required.11.Inventories new equipment and updates software database.12.Creates new login accounts for staff and students.13.Documentation or note taking of job tasks. 14.Performs other duties as assigned by director or designee.Minimum Qualifications Education and ExperienceA candidate for this position must have an Associates degree or equivalent from college, technical school or an equivalent combination of education and experience. Experience and knowledge working with financial software, reconciling accounts, and running financial reports. Experience or knowledge using and operating in a Windows, Chrome, and MacOS environment, with a strong knowledge of workstation and network infrastructure, workstation and networking concepts and hardware.Knowledge, Skills, and AbilitiesA candidate for this position should have a good working knowledge of Business English, spelling and arithmetic; modem office equipment and software, practices and procedures.
A candidate should have the ability to make arithmetical computations and tabulations with speed and accuracy, and prepare accurate reports, prepare effective correspondence on routine matters and perform routine tasks details without referral to a supervisor, and establish and maintain effective working relationships with other employees and the general public. Proficiency in Google Office Workspace is required. Ability to establish effective working relationships with staff, students, and parents. Ability to follow written and oral instructions in the completion of assigned tasks in a timely and accurate manner.
Work independently and with a team.Physical & Mental RequirementsWork is performed primarily in an office setting. The incumbent works in a moderately noisy setting. There is minimal risk of personal injury. Physical demands generally involve standing, walking, climbing or balancing, stooping, kneeling, crouching, sitting, talking or listening/hearing, or reaching with hands and arms.
Frequently weight is lifted or force exerted up to 10 lbs., occasionally weight is lifted or force exerted up to 30 lbs.; seldom is weight lifted or force exerted up to 60 lbs. The position has normal vision requirements. Equipment operated includes but is not limited to personal computers, office machines, copiers, and calculators.Hours: Monday Friday 7:30am 3pm 250 days/yearSome flexibility exists in the actual work hours each day in order to accommodate adjustments to the technology systems that may be necessary and more readily accomplished outside of the regular school schedule.
Duties are descriptive but not restrictive, and not all of the duties listed are necessarily performed by all members of the class.SupervisionIncumbent works under the general direction and supervision of the Director of Technology. In most instances, the incumbent plans and carries out regular work in accordance with standard procedures and previous training. Technical and policy matters are discussed with supervisor(s). Most day-to-day work is performed with a high degree of independence.
Must observe office procedures, labor agreements, and state and local laws, rules and regulations.Job EnvironmentWork at this level involves both standard and non-standard practices and procedures that require the incumbent to analyze and evaluate facts and circumstances. Incumbent is expected to process and handle a number of details with accuracy and completeness. In most instances, standard practices and general work applications govern the work activity of the incumbent, but are not always clearly applicable. The incumbent is expected to use judgment in selecting the appropriate course of action.Errors made to district Data and Financial databases could result in delay or loss of service, monetary loss, or legal liability.Position FunctionsThe essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.Essential Common Functions1.Assist the Technology Director in correcting problems related to databases, assist in configuration of equipment as needed, maintain maintenance logs and written reports of operation, serve as a district contact for database support and contact database software support for technical information.2.Maintains financial and/or program records; performs arithmetical computations, including accounts payable, perform purchasing functions for department, compile budget data and information, ensuring accuracy and maintenance of detailed records.3.Use of Tyler Tech, or similar accounting software to maintain accounting records and perform duties.4.Manages family portal and assists Data Manager with basic support of student information system.5.Support and maintain district Audio/Video equipment and livestream.6.Support and maintain Chromebook 1:1 Initiative for all students and loaners district wide.7.Provide Technical Support for School Committee Meetings8.Provide advanced technical support for district and town, answers technology related questions, monitors and creates, manages, and prioritizes tickets in the ticketing system.9.Tracks and compiles financial data and budget information for the Director of Technology.10.Establishes, maintains, updates, and reviews vendor files, making changes when required.11.Inventories new equipment and updates software database.12.Creates new login accounts for staff and students.13.Documentation or note taking of job tasks. 14.Performs other duties as assigned by director or designee.Minimum Qualifications Education and ExperienceA candidate for this position must have an Associates degree or equivalent from college, technical school or an equivalent combination of education and experience. Experience and knowledge working with financial software, reconciling accounts, and running financial reports. Experience or knowledge using and operating in a Windows, Chrome, and MacOS environment, with a strong knowledge of workstation and network infrastructure, workstation and networking concepts and hardware.Knowledge, Skills, and AbilitiesA candidate for this position should have a good working knowledge of Business English, spelling and arithmetic; modem office equipment and software, practices and procedures.
A candidate should have the ability to make arithmetical computations and tabulations with speed and accuracy, and prepare accurate reports, prepare effective correspondence on routine matters and perform routine tasks details without referral to a supervisor, and establish and maintain effective working relationships with other employees and the general public. Proficiency in Google Office Workspace is required. Ability to establish effective working relationships with staff, students, and parents. Ability to follow written and oral instructions in the completion of assigned tasks in a timely and accurate manner.
Work independently and with a team.Physical & Mental RequirementsWork is performed primarily in an office setting. The incumbent works in a moderately noisy setting. There is minimal risk of personal injury. Physical demands generally involve standing, walking, climbing or balancing, stooping, kneeling, crouching, sitting, talking or listening/hearing, or reaching with hands and arms.
Frequently weight is lifted or force exerted up to 10 lbs., occasionally weight is lifted or force exerted up to 30 lbs.; seldom is weight lifted or force exerted up to 60 lbs. The position has normal vision requirements. Equipment operated includes but is not limited to personal computers, office machines, copiers, and calculators.Hours: Monday Friday 7:30am 3pm 250 days/yearSome flexibility exists in the actual work hours each day in order to accommodate adjustments to the technology systems that may be necessary and more readily accomplished outside of the regular school schedule.