What are the responsibilities and job description for the Medical Records Representative position at Premier Bone & Joint Centers?
Description
Job Summary:
Maintain and organize patient medical records to facilitate the efficient flow of medical record data from storage to patients, medical staff, physicians, and insurance companies for information acquisition and transfer.
Essential Duties and Responsibilities:
Scanning
- Retrieves and scan patient charts for upcoming clinical visits.
Patient Privacy
- Maintain patient privacy by retaining oral and written patient health information.
Patient Chart Location
- Locate patient charts for physicians, medical staff, and physical therapists.
Patient File Existence
- Research existence of patient files.
Archives
- Manage patient charts in archives and purge as necessary.
Medical Record Privacy
- Ability to maintain medical record privacy and integrity.
Filing System & EMR Knowledge
- Ability to utilize working knowledge of filing system and EMR.
Interpersonal Skills:
Initiative
- Exhibit initiative and self-directed behavior.
- Accept responsibility for own professional growth and personal conduct.
Data Entry Skill
- Skill in entering detailed data with precision and accuracy.
Other Duties
- Perform other duties as directed/required to ensure efficient operations of Premier Bone & Joint Centers.
Adherence to Facility/Departmental Policy:
Confidentiality
- Observe confidentiality of information in regards to patients, physicians, and fellow employees; ability to maintain confidentiality under HIPAA standards.
Attendance/Punctuality
- Maintain a good attendance record and arrive to work punctually.
Dress Code/Identification
- Follow dress code of department, appear professional when present in the clinic, wear identification while on duty, and communicate name and role to patient appropriately.
Safety & Infection Control Policies
- Adhere to safety and infection control policies and standards of care policies, including patents privacy rights.
Requirements
Education:
High School Diploma or Equivalent - Required
Experience:
Data Entry and/or Filing Experience - Preferred
Physical Requirements:
Seeing - Must be able to read reports, charts, and patient documents - Constant
Hearing - Must be able to hear well enough to communicate with patients, physicians, medical staff, administrative staff, co-workers, insurance companies, and the public - Constant
Speaking - Must be able to verbally communicate with patients, physicians, medical staff, administrative staff, co-workers, insurance companies, and the public - Constant
Grasping - Must have dexterity enabling retrieval, maintenance, and transport of patient charts - Constant
Standing - Must be able to stand for periods of time and maneuver stairs repeatedly - Frequently
Bending/Crouching - Must be able to lower oneself in order to retrieve patient charts - Frequently
Stooping/Squatting/ Kneeling - Must be able to stoop, squat, and kneel in order to retrieve patient charts - Frequently
Sitting - Constant
Weight Demands:
Lifting - Must be able to lift up to 10 pounds - Frequently
- Must be able to life 11 to 25 pounds Occasionally
- Must be able to life over 26 pounds Rarely
Working Conditions:
Environmental Hazards
- The fast paced environment may lead to increased levels of personal stress and demand high mental acuity.
Physical Hazards
- Physical harm is possible when performing physical requirements, as listed above.
Unique Work Schedule/Travel
- May be required to work after hours, on weekends, or holidays.
