Accounts Payable Specialist

Overview

The Accounts Payable Specialist plays a critical role in maintaining the financial health of the organization by ensuring the accurate and timely processing of payables. This position is responsible for executing day-to-day AP operations, managing vendor relationships, and supporting monthly close and audit processes. By maintaining a high standard of accuracy and accountability, the Accounts Payable Specialist helps drive process efficiency, improve cash flow management, and uphold Prodege’s financial integrity.

Prodege

A cutting-edge marketing and consumer insights platform, Prodege has charted a course of innovation in the evolving technology landscape by helping leading brands, marketers, and agencies uncover the answers to their business questions, acquire new customers, increase revenue, and drive brand loyalty & product adoption. Bolstered by a major investment by Great Hill Partners in Q4 2021 and strategic acquisitions of Pollfish, BitBurst & AdGate Media in 2022, Prodege looks forward to more growth and innovation to empower our partners to gather meaningful, rich insights and better market to their target audiences.

As an organization, we go the extra mile to “Create Rewarding Moments” every day for our partners, consumers, and team. Come join us today!

Primary Objectives

• Execute accurate and timely accounts payable processing and payments
• Maintain vendor and internal stakeholder satisfaction through clear communication and support
• Ensure compliance with internal policies and accounting standards
• Support month-end close and audit-related activities
• Contribute to continuous improvement of AP operations and systems
  
  

Qualifications - To perform this job successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Detailed Job Duties: (typical monthly, weekly, daily tasks which support the primary objectives)

• Process supplier invoices with precision and timeliness, ensuring proper coding and documentation
• Match invoices with purchase orders and receipts; resolve any discrepancies prior to payment
• Prepare and process payment runs including ACH transfers and wire payments
• Reconcile vendor statements and investigate variances to maintain account accuracy
• Serve as the primary point of contact for vendor inquiries and relationship management
• Oversee administration of the corporate credit card platform (e.g., Ramp), including user access, monitoring transactions, and ensuring timely and accurate coding of expenses
• Partner with cardholders to ensure complete and accurate receipt uploads and account categorization
• Monitor accounts payable aging reports and prioritize payments to optimize cash flow
• Assist with monthly close procedures by preparing reconciliations and supporting schedules
• Provide support during audits by gathering requested documentation and explaining accounts payable workflows
• Participate in process improvement initiatives, including system enhancements and policy updates
  
  

What does SUCCESS look like?

Success in this role means that invoices and payments are processed accurately and on time, with minimal errors or need for rework. Vendor accounts are kept current, with few overdue items or unresolved disputes. Corporate credit card expenses are reconciled monthly, supported by accurate documentation and proper coding. The Accounts Payable function plays an integral role in ensuring a smooth and timely month-end close through reliable reconciliations. The AP Specialist fosters strong, collaborative relationships with both internal stakeholders and external vendors, and consistently identifies and implements process improvements to enhance efficiency and workflow.