Administrative, Finance & Grant Management Lead

Location: Remote

Contract Type: Part-time contractor (24 hours/week)

Compensation: $43,680/year ($35/hour)

Duration: 6-month initial contract with potential to extend

Start Date: August 2025

About Project Dandelion

Project Dandelion is a collective campaign for climate action grounded in justice, storytelling, and movement building. We amplify the voices of women and frontline leaders to shift narratives and spark global momentum toward a livable future. As we grow, we’re building a values-aligned team committed to operational excellence as a form of climate justice.

About the Role

The Administrative, Finance & Grant Management Lead will serve as a strategic backbone to Project Dandelion’s growing infrastructure, supporting finance, operations, and grant administration, working directly with Emily Moody, who currently leads operations. This role is ideal for someone who understands that sound financial stewardship and clear systems are essential for scaling impact. You’ll work closely with senior leadership to manage internal operations and ensure we meet our obligations to funders, partners, and communities with transparency and care.

Key Responsibilities

Financial Management & Administration

• Manage accounts payable/receivable, payroll, budgeting, and expense reconciliation.
• Track vendor contracts and ensure timely and accurate payments
• Maintain up-to-date financial records and reporting dashboards for leadership and funders

Grant & Contract Management

• Coordinate timelines, submissions, and compliance for grants and donor reports
• Support financial documentation, audits, and grant applications
• Develop templates, trackers, and systems that streamline reporting workflows

Internal Operations & Systems

• Design and manage organizational systems for team operations, knowledge management, and compliance
• Support scheduling, coordination, and materials preparation for internal and external meetings
• Maintain confidentiality and data protection practices across systems and processes

Bonus if You Have...

• You bring 3 years of experience in nonprofit operations, finance, or grants management
• You’re systems-minded and enjoy building processes that support clarity and growth
• You understand the power of trust-based philanthropy and how operations can reinforce equity
• You’re collaborative, flexible, and self-directed, with an eye for both detail and the big picture
• You value transparency, joy in work, and a culture of accountability
• KeyExperience with funder portals, CRM tools, or grant platforms like Fluxx or Submittable
• Familiarity with U.S. charitable compliance, 501(c)(3) reporting.
• Knowledge of feminist fund principles or experience with organizations advancing climate justice
  

What We Offer

• A chance to shape the operational backbone of a nimble, high-impact initiative
• A flexible, remote-first work environment rooted in shared purpose and care
• The opportunity to grow into a long-term leadership role as we expand our team and reach
  

How to Apply

Please send a short note of interest and resume to emily@projectdandelion.com with the subject line “Administrative Application”. Applications will be reviewed on a rolling basis, with a goal to fill both roles by mid-August.