Administrative Assistant

Job Description

Job Description

Pavement Coatings Co. an employee-owned company who is a leader in the Pavement Preservation industry, is seeking an experienced Administrative Assistant with a payroll background to join our team in our Sacramento branch.

Becoming a team member of PCC introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career.

We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results.

PCC is proud to be an equal opportunity workplace.

The Administrative Assistant is responsible for providing support with the day-to-day administrative functions of the branch by creating and maintaining records, compiling reports, gathering and processing data, scheduling and coordinating, office functions correlating to the established procedures and policies.

Primary Responsibilities

• Answers and directs phone lines
• Greets office guests
• Collects and sorts mail
• Assists with posting, submitting, and approving payroll for field personnel
• Audits automated and manual timecards for payroll processing
• Exports and imports timecard information from timecard software into payroll software
• Provides administrative support to all team members as necessary
• Creates and maintains project files with supporting documentation for inspection or daily query, both electronic and physical, if applicable
• Ensures all vendor tickets are coded correctly and submitted to accounts payable for payment
• Provides support with account collections, vendor set up and coding of invoices
• Assists with accurate invoicing for services provided to customers
• Submits project cost reports to management and operations daily
• Reconciles company credit card transactions and expense reports for field personnel
• Other duties as assigned

Qualifications

• Understanding of union / non-union and prevailing wage payroll
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
• Display a high level of organization and prioritization for tasks at hand
• Ability to work both independently and in a collaborative team-oriented environment
• Display superior written and oral communication skills and effective listening skills
• Maintain a tactful, mature and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel

Education and / or Experience

• A minimum of 2 years administrative experience as an office administrator, office assistant or relevant role
• A minimum of 2 years of payroll / certified payroll experience
• High School Diploma
• High Volume environment
• Experience with Microsoft software such as Word, and Excel

Why Join

• ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
• 401K Retirement Benefits are extended to all Non-union employees.
• Health, Dental, and Vision as well as other supplemental health insurance.
• Holiday Pay
• Opportunities for career advancement
• On the job training provided to all employees
• Work for an industry leader in various disciplines and markets

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to :

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.
• The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance;

stoop, kneel, crouch, or crawl; and smell

The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.

Powered by ExactHire : 130427