What are the responsibilities and job description for the Accounts Payable Specialist position at Quanta Infrastructure Solutions Group?
Job Description – Accounts Payable Specialist
General Description
The Accounts Payable Specialist will process and analyze payable transactions, support vendor set-ups, maintain vendor relationships, and assist with P-card needs across the organization.
Duties
- Collects, sorts, reviews, and codes all payable invoices into Accounting software and routes for approvals
- Performs two and three-way matching for purchase orders, as well as non-purchase order transactions
- Responds to inquiries from vendors or employees and researches/resolves any concerns or discrepancies
- Processes bi-weekly check runs
- Inputs new vendors and collects required documentation for vendor set up
- Works with operations, vendors, and suppliers to ensure charges are accurate and that payments are received in a timely manner
- Collects, coordinates, codes, and supports monthly P-Card billings
- Assists Transactional Accounting Manager with vendor statement reconciliation
- Adheres to internal standards, policies, and procedures
- Performs special projects and complete other duties as assigned or requested
Required Experience and Education
High School diploma, or equivalent
- 2 years’ of relevant Accounts Payable experience
Preferred Experience and Education
- Bachelor’s degree in Business Administration, or related field
- Experience with JD Edwards
- Experience with Expensify
Skills
- Ability to function well in a fast paced and deadline driven environment
- Excellent written and verbal communication skills
- Strong interpersonal and customer service skills
- Exceptional organizational and time management competencies with keen attention to detail
- Working knowledge of basic accounting principles
- Proficient with Microsoft Office Suite
- Proficient with Accounting software
Travel Requirements
Travel: No