Administrative Assistant

 Position:                             Administrative Assistant                      Classification:                   Non-Exempt, full-time

Department:                      Public Health & WIC                               Reports to:                         Public Health Director

Posting Date:                     10/15/2024                                                 Application Deadline:    Until filled

Position Grade:                 Grade 8                                                        Rate of Pay:                        $17.26

Position Schedule:          Mon.-Fri. 8AM – 5PM                            Benefit Eligible:              PERS/Full benefits

Job Summary:

Under the general direction of the Public Health Director the Administrative Assistant performs a wide variety of general administrative functions within the Public Health Department and successfully serves as the first point of contact for all new and returning clients.

Supervisory Responsibilities:

• None

Travel Required:

• Must be able to attend trainings within State 1-2 times a year.

Duties/Responsibilities:

• Opening/closing the office
• Provides office reception, greeting clients and answering phones
• Registering and scheduling new and existing clients
• Provides general clerical support (typing, filing, mail, fax, etc.)
• Knowledge of HIPPA guidelines, maintaining client confidentiality and client records
• Make appropriate referrals to other services
• Communication with office staff regarding scheduling for services
• Creating and updating forms/ documents needed for programs and services
• Maintaining current information of bulletin boards
• Properly measure and fit children for helmets
• Gathering height, weight and biochemical information
• Assess eligibility for VFC/VFA (Federal Vaccine program) and WIC program
• Manage WIC smart appointments
• Perform related work as assigned or required
• Attend continuing education and training for all related public health and WIC programs

Required Skills/Abilities:

• Knowledge of Microsoft Office programs such as Word, Excel, Outlook
• Proficiency in typing and internet use
• Knowledge of basic office equipment (copiers, printers and fax machines)
• Ability to communicate well in both verbal and written form
• Excellent phone skills
• Strong organizational skills and the ability to prioritize and multi-task
• Ability to interact constructively with various level of staff and in a collaborative “team” setting
• Ability to deal with challenging clients and adhere to high confidentiality standards

Required Education and Experience:

• High School Diploma or equivalent (GED)

Preferred Education and Experience:

• Two (2) years work experience in an office setting with responsibilities involving secretarial and/or receptionist duties
• Additional education and/or training specific to position responsibilities preferred

Work Environment:

• Office setting

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Affirmative Action/EEO Statement

Ravalli County is an equal employment opportunity employer (EEO).  Ravalli County does not refuse employment or discriminate in compensation or the other terms, conditions, and privileges of employment based upon race, color, national origin, age, physical or mental disability, marital status, pregnancy, religion, creed, sex, sexual orientation, political beliefs, genetic information, or veteran’s status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

Salary : $17