What are the responsibilities and job description for the Front Desk Receptionist position at Rent Portland Homes - Darla Andrew's Office?
We are seeking a friendly and organized Front Desk Receptionist to join our property management team. Responsibilities include greeting clients, answering phones, managing emails, supporting tenants via phone and email, and providing administrative support to our office staff. The ideal candidate is professional, detail-oriented, and has excellent communication skills. Previous front desk or office experience at a property management company is preferred.
Duties:
- Answering the phone, communication, and customer service is of utmost importance, check voice mail first thing in the morning and throughout the day.
- Oversee all Property Key collections and check in and out.
- General closing and opening tasks.
- Mornings, turn on lights, check all plants are watered, bathrooms check cleanliness, and all garbage cans must-have new garbage bags and dumped, Fridays take towels home, machine wash, and return towels Monday mornings.
- Update Google Drive, regarding Bill paying Tenants and Owners.
- Payables Assistant: Support accounting department, paying utility bills and vendors.
- Calling utility companies with any questions or requests from tenants/owners.
- Assist in setting up utility accounts for Owners, changing account information, mailing address, and the name on the account, placing RPH “As in care of” to be able to set up interim billing, and sending out checks for appropriate bills.
- Approx 10:30am daily collect the mail from the exterior mailbox and distribute it to appropriate team members.
- Ordering all office Supplies.
- Errands occasionally for supplies and StampsSupport and assistance to all team members when needed in the accounting department.
- Setup all Interim Billing for all Properties.Mail drop off at the drop box every day at 2:30pm.
- Insurance Audits and Administration pertaining to Vendors, Owners, and Tenant.
- Check mail once per day at Joy mailbox.
- This job will be evolving based on new technology, market trends, and company needs.
To obtain MVR: https://dmv2u.oregon.gov/eServices/_/#0 Scroll down to second area, "Purchase my driving record". We will need the "Electronic 3-Year Employment Driving Record". Please bring proof of ID & social security card (or a passport to count as both). A valid license is also required to finalize this position.
We look forward to working with you and hope to hear from you soon!
Pay: $26.00 - $28.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
Salary : $26 - $28