Event Coordinator

An Event Coordinator is needed for a contract opportunity in Westerville, Ohio. The role assists in planning and executing trade shows, conferences, customer events, and internal meetings. Key duties include: Event Support & Logistics, Marketing & Lead Management, Administrative & Vendor Support, Cross-Team Collaboration, and On-Site Execution.

Duties:

Event Support & Logistics

• Coordinate venue and vendor research, booth setup, and shipment logistics
• Track event registrations, schedules, and collateral
• Manage hotel room blocks, travel coordination, and hospitality logistics
• Monitor budgets and assist with cost tracking
• Submit creative services requests using client's Wrike project management system

Marketing & Lead Management

• Upload and track event leads using CRM (Oracle Eloqua)
• Partner with the sales team to ensure timely and accurate lead follow-up
• Support promotional campaigns and social media efforts related to events
• Ensure all materials align with branding and campaign goals

Administrative & Vendor Support

• Order and manage promotional item inventory
• Maintain event-related budgets, invoices, and vendor contracts
• Research new venues, suppliers, and competitive event insights

Cross-Team Collaboration

• Work closely with internal teams (sales, marketing, product, and operations) to align on event goals
• Act as a point of contact for vendor and partner communication
• Support post-event reporting and analysis to drive continuous improvement

On-Site Execution

• Participate in pre-event site visits, providing notes, photos, and detailed recaps
• Support event setup, breakdown, and on-the-ground coordination
• Ensure every event meets client's branding, service, and quality standards

Skills:

• 1–2 years of experience in event coordination, marketing, or project management
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Demonstrated ability to multitask and thrive under pressure
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace
• Experience with Smartsheet is a plus
• High attention to detail and a creative, solution-oriented mindset
• A team player who enjoys working collaboratively across departments
• Associate’s degree or equivalent experience