President's Office Coordinator

Job Title: President's Office Coordinator Department: President's Office Job Description: The president’s office coordinator reports to the executive coordinator. The president’s office coordinator will work closely with the president to compose correspondence with internal and external audiences utilizing key messages and various forms of communications (electronic, letters, phone). This role will serve as the main technical support for the president’s office. The coordinator will serve as a member of the president’s support team to ensure the smooth operation of the president’s office. Job duties include but are not limited to the following: Prepares presidential communications through use of Microsoft Word, and other database programs. Serves as part of the president’s support team, answers phones, greets visitors and has a working knowledge of the college’s services to assist with referrals and questions. Serves as event coordinator for President’s Office and works with dining services, College Events and Physical Plant to coordinate special events. This includes on and off campus events and occasional evenings and weekends. Coordinates with the Physical Plant team for any access needs to the president’s residence. Inputs information into appropriate databases and maintains president’s office files as needed. Record and distribute all incoming correspondence. Assist with Board of Trustee meetings, Opening Convocation, Commencement, and other larger campus-wide events. Provide main technical support for phone, computer, and telecommunication equipment issues for the president’s office. Assist with both hardware and software issues as needed. Operate and maintain a variety of office equipment including personal computer, copier, phone system, scanner, etc. as well as maintaining office supplies and inventory. Regular attendance is an essential function to perform the duties of this position. Other duties as assigned. Assist with President’s calendar and scheduling Main contact and support for external search firms for Senior Leadership position searches. Coordinate and serve as support for searches held in-house. Serve as backup support for designated members of the senior leadership team with purchasing and expense reports as needed. Job Requirements: High School diploma or G.E.D required; Bachelor’s degree strongly preferred. This position requires a valid driver’s license, a good driving record, and must be insurable by the College’s insurance carrier. Three years of office administration experience required. Proficiency with Microsoft Office required; proficiency with database maintenance and reporting preferred; proficiency with spreadsheet and database applications required; proficiency with various hardware and software systems required. Strong writing skills Ability to work effectively, collaboratively, confidentially, and efficiently with students, faculty, staff, trustees, community partners, and alumni required. Demonstrated ability to organize numerous projects requiring attention to detail, consistently meet deadlines, exercise professional judgment and solve problems. Experience in a college setting, especially in an administrative office and with an integrated board management software system, is preferred. Familiarity with Workday software is preferred. A complete application includes a cover letter and a resume. Rhodes offers an excellent benefits package and a great working environment. We are an equal opportunity employer with a commitment to diversity in the workforce. #LI-MH1 Rhodes College is an international, four-year, private, co-educational, residential college committed to the liberal arts and sciences, located in Memphis, Tennessee. We aspire to graduate students with a lifelong passion for learning, a compassion for others, and the ability to translate academic study and personal concern into effective leadership in their communities and the world. We encourage applications from qualified individuals interested in helping us achieve this vision. Rhodes is profiled in The Princeton Review’s popular college guide, The Best 384 Colleges: 2019 Edition, and ranks No. 10 for Most Accessible Professors and No. 16 for Most Engaged in Community Service. Rhodes is also one of fifty colleges included in both editions of The Princeton Review’s list of “Colleges That Create Futures” and continues to be included in each new edition of Colleges That Pay You Back: The 200 Schools That Give You the Best Bang for Your Buck. For two years in a row, Rhodes was named America’s #1 Service-Oriented College by Newsweek magazine.