Proposal Manager

Position Overview 

RMGS, Inc. is currently recruiting a Proposal Manager in our headquarters office in Virginia Beach, Virginia.

Roles and Responsibilities 

• Manage the proposal process from sources sought through best and final offer 
• Assist with opportunity searches and tracking opportunities
• Analyze solicitations and develop detailed outlines, templates, and compliance matrices
• Make writing assignments and manage teams of subject matter experts 
• Create and ensure the team adheres to the established proposal schedule
• Schedule and facilitate strategy sessions, kick-off meetings, and daily stand-up meetings 
• Assist in the development of win strategies, themes, and discriminators
• Assist with writing job postings for the proposal efforts and coordinate recruiting with the Director of Human Resources
• Write, edit, and proofread proposals, sources sought, white papers, and other corporate correspondence, ensuring completeness, accuracy, consistency, coherence, and readability 
• Format proposals, resumes, and other documents 
• Conduct proposal compliance checks against the solicitation requirements, identifying any issues, discrepancies, or deficiencies 
• Create simple graphics, charts, and tables in Microsoft Word, PowerPoint, and Excel 
• Interview subject matter experts to develop proposal text, including technical, management, and past performance sections 
• Schedule and facilitate go/no-go discussions 
• Schedule and facilitate color team reviews (Pink, Red, and Gold Teams), providing recommendations for improvement and compliance 
• Incorporate all review team comments
• Submit all sources sought, proposals, and task orders on time and in the required format 
• Maintain responsibility for hard-copy printing, binding, and shipping tasks if required  
• Work closely with primes, subcontractors, and independent consultants to create and/or complete data calls, capabilities matrices, and other requests for information (as a prime and subcontractor)
• Maintain an online database and library of proposals, contract summaries, boilerplate, photographs, resumes, training materials, and other files
• Develop instructions for writers and assist them in completing their assigned sections
• Monitor, track, and analyze solicitation amendments, new business opportunities, and acquisition forecasts daily on subscription and government websites (e.g., IDIQ platforms, GovWin, eBuy!, SAM.gov, etc.)
• Provide research and other administrative support
• Develop and maintain the proposal style guide and related training as directed
• Respond to all government inquiries, including clarifications and best and final offers 
• Assist with labor rate research and competitive analysis as required 
• Monitor announcements and attend industry days as directed  
• Maintain a proposal tracker to produce required reports 

Required Qualifications and Experience

• Bachelor's degree in English, journalism, communications, or related field
• At least five years of experience working on federal government proposals
• In-depth familiarity with the Chicago Manual of Style and the APA Publication Manual
• Mastery of the Microsoft Office suite, particularly Word, PowerPoint, Outlook, and Excel 
• Team player with strong writing, editing, and verbal communication skills
• Ability to remain flexible and work outside of normal working hours (8:00 AM to 5:00 PM) to meet deadlines as required  
• Proactive, detail-oriented individual with the ability to work independently and produce high-quality products 
• Active U.S. Department of Defense security clearance or the ability to obtain one

Company Overview

RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.

Company Benefits

RMGS, Inc. offers the following benefits as applicable:

• Medical, dental, and vision insurance and/or TRICARE supplemental insurance
• Short- and long-term disability insurance
• Accidental death and dismemberment insurance
• Group and supplemental group life insurance
• AFLAC supplemental insurance
• 401(k)
• Workers’ compensation
• Direct deposit
• Post-hardship differential and danger pay
• Medical evacuation insurance
• Short-term and high-risk life insurance.