Executive Assistant

We are looking for an experienced Executive Assistant to provide dedicated support to the President and Board of Trustees in a fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs while managing complex schedules and relationships. The ideal candidate will excel in a dynamic setting, ensuring smooth operations and effective communication at all levels.

Responsibilities:
• Manage the President’s calendar with precision, prioritizing appointments and resolving scheduling conflicts to ensure efficient daily operations.
• Prepare the President for meetings, conferences, and presentations by anticipating needs and providing relevant materials in advance.
• Act as the liaison between the Board of Trustees and the organization, coordinating logistics for board meetings, retreats, and events while maintaining detailed records and documentation.
• Draft agendas, compile presentation materials, and accurately record meeting minutes to support effective board governance.
• Oversee the electronic board governance portal, managing content updates, meeting materials, and archival processes.
• Facilitate communication and documentation of annual board election processes and conflict-of-interest disclosures.
• Coordinate and manage meetings for the Senior Leadership Team, ensuring agendas and materials are prepared and logistics are handled.
• Book travel arrangements, including flights, accommodations, and itineraries, while resolving any travel-related issues.
• Support the creation and distribution of presentations and reports for executive-level meetings.
• Handle additional administrative duties as needed to maintain smooth organizational operations.

• At least 5 years of experience as an Executive Assistant supporting senior leadership, specifically a C-Level Executive.

• Proficiency in calendar management tools and the ability to handle complex scheduling.

• Strong communication skills, both written and verbal, with a detail-oriented demeanor.

• Advanced knowledge of tools such as Cisco Webex Meetings, Concur, and other organizational platforms.

• Demonstrated ability to book and manage travel arrangements, including itineraries and accommodations.

• Skilled in preparing presentations and meeting materials with attention to detail.

• Experience coordinating board governance processes and maintaining accurate documentation.

• Ability to manage confidential information with a high level of discretion and attention to detail.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.