Workers' Compensation Specialist

Job Title: Workers' Compensation and Unemployment Insurance Analyst

Department: Payroll and Compliance

Reports To: Payroll Manager/Compliance Manager

Job Summary

The Workers’ Compensation and Unemployment Insurance Analyst is responsible for supporting the efficient management of workers’ compensation claims and unemployment insurance compliance processes, with a primary focus on payroll integration and data entry. This role ensures accurate processing of claims-related payments, data management, and compliance with federal, state, and company policies.

Key Responsibilities

Payroll and Data Entry:

1. Accurately input and manage workers' compensation and unemployment insurance data into payroll systems to ensure timely and consistent payment processing.
2. Maintain meticulous records of wage details, benefits, hours worked, and any relevant compensation adjustments related to claims or unemployment cases.
3. Audit payroll adjustments to ensure compliance with regulations and verify the accuracy of claims-related deductions.

Workers’ Compensation Claims:

4. Review and reconcile wage-loss claims with payroll records, ensuring correct payment setups for employees who are on workers' compensation.

5. Act as a liaison between HR, payroll, and third-party administrators or insurance providers to track and review claims information and payment accuracy.

6. Ensure reimbursements or expense allocations comply with all regulations and internal policies.

Unemployment Insurance Administration:

7. Support the processing of unemployment insurance claims, verifying wage reports and responding to compliance inquiries from state agencies.

8. Track payment activity for unemployment claimants and coordinate with payroll to ensure accurate records are maintained.

9. Assist in resolving discrepancies, such as duplicate claims or wage errors, and escalate issues as needed.

Reporting and Compliance:

10. Utilize payroll and financial systems to generate reports detailing workers’ compensation and unemployment insurance expenses.

11. Ensure compliance with federal and state regulations by conducting regular self-audits of payroll data related to claims.

12. Provide requested documentation and data entry support during audits or inspections by regulatory agencies.

Communication and Collaboration:

13. Assist employees and management with inquiries regarding claims-related payroll adjustments or unemployment payouts.

14. Collaborate with cross-functional teams, including HR, benefits, and legal departments, to resolve issues or initiate processes efficiently.

Qualifications

• Education: Associate’s degree in Accounting, Finance, Business Administration, or related field preferred. Equivalent work experience will be considered.
• Experience: 1-3 years of payroll or data entry experience, ideally within workers' compensation or unemployment insurance.
• Skills:
• Strong proficiency in payroll software (e.g., ADP, Workday) and Microsoft Excel (e.g., pivot tables and v-lookups).
• Attention to detail and organizational skills for managing high volumes of data.
• Knowledge of federal and state regulations related to unemployment insurance and workers’ compensation is a plus.
• Effective verbal and written communication ability to liaise across departments.

Working Conditions

• In-Office/On-Site Mon - Fri
• May require extended hours during payroll processing cycles or compliance deadlines.

This is an excellent opportunity for an analytical and detail-oriented professional who thrives in payroll operations and compliance-driven environments. A

Applicants should have a strong interest in data management and a commitment to ensuring accuracy and compliance within a fast-paced setting.