Accounts Payable Processor

Description

Position Summary:

This Accounts Payable Processor is dedicated to enhancing the organization's financial health through the provision of comprehensive financial and accounting services. Responsibilities include meticulous management of accounts payable functions, ensuring regulatory compliance, and maintaining accurate financial records. This role offers an opportunity to play a pivotal role in advancing the organization's financial well-being and contributing to its long-term success.

About Roberts Resorts & Communities: 

This company operates nationally and is growing by the day. At Roberts Resorts & Communities, we're on a mission to build community and fulfill dreams. Through our core values of resourcefulness, integrity, passion, and epic customer service, we're dedicated to making a difference in the lives of 30,000 families. If you're passionate about creating meaningful impact, thrive in a culture of integrity, and are committed to delivering exceptional service, we invite you to join us in turning visions into reality and shaping a brighter future together. 

Performance Objectives: 

• Ensure all coded and approved invoices are accurately batched to Rent Manager weekly, facilitating a smooth check run process.
• Prepare and issue emergency check payments promptly upon receipt of requests, demonstrating agility in response to urgent financial needs.
• Maintain an updated vendor listing, meticulously verifying no duplicates and ensuring accurate contact information and 1099 designation.
• Coordinate with the AP Manager and Controller by sending pay files for review and payment approvals after batching invoices from Avid, ensuring compliance with company policies and procedures.
• Act as the main point of contact for vendors regarding accounts payable inquiries and issue resolution, fostering strong relationships and timely communication.

Requirements

KEY COMPETENCIES:

• Timeliness and organization: Ensuring weekly check run is completed by Friday.
• Communication and efficiency: Sending EOS scorecard by Monday midday.
• Attention to detail and analysis: Compiling and sending weekly accounts payable aging to vice president of Finance with issue summary.
• Problem-solving skills: Addressing any issues or discrepancies promptly and effectively.
• Leadership and delegation: Effectively directing the workload of the accounts payable team to meet deadlines and maintain accuracy.
• Collaboration and relationship-building: Working closely with internal stakeholders and vendors to resolve issues and improve processes.
• Adaptability and flexibility: Handling changing priorities and deadlines in a dynamic work environment.
• Accountability and responsibility: Taking ownership of accounts payable processes and ensuring compliance with company policies and procedures.
• Continuous improvement mindset: Proactively seeking opportunities to optimize accounts payable operations and enhance efficiency.
• Technical proficiency: Demonstrating proficiency in accounting software and financial systems to streamline processes and ensure accuracy in financial reporting.

EDUCATION & EXPERIENCE:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of experience in accounts payable, with demonstrated proficiency in meeting deadlines.
• Experience with accounting software such as Rent Manager, Avid, or similar systems preferred.
• Proven track record of effectively processing check runs, and resolving issues promptly.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and vendors.
• Attention to detail and accuracy in financial data entry and analysis.

PHYSICAL REQUIREMENTS:

• Constantly sit, talk, or hear; Frequently use hands.
• Manual dexterity for handling paperwork and using office equipment.
• Clear vision and hearing for reviewing documents and communicating effectively.
• Capability to lift up to 25 pounds.

Benefits:

• Medical, Dental, and Vision Insurance
• Employer Paid Life Insurance
• Voluntary STD, LTD, Accidental, and Critical Illness
• PTO and 11 Paid Holidays
• 401k & 401k Matching
• Working in an inclusive community
• Complimentary stay at our resorts

COMMITMENT TO DIVERSITY:

Roberts Resorts & Communities stands firm in our commitment to Equal Employment Opportunity. We believe in a workplace free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. Diversity is our strength. We foster an inclusive environment where authenticity is valued, and everyone feels a sense of belonging. We empower individuals to reach their full potential and contribute their best. Join us in creating a workplace where diversity is celebrated, voices are heard, and excellence thrives.