What are the responsibilities and job description for the Accounting Assistant position at Romph & Pou Agency?
ACCOUNTING ASSISTANT
The Accounting Assistant is responsible for computing, classifying, and recording numerical data to keep financial records complete. The AA will perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. The AA may also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
DUTIES:
- Operates computers programmed with accounting software to record, store, and analyze information.
- Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software.
- Receives, records, and banks cash, checks, and vouchers.
- Complies with federal, state, and company policies, procedures, and regulations.
- Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
- Codes documents according to company procedures.
- Reconciles or notes and reports discrepancies found in records.
- Accesses computerized financial information to answer general questions as well as those related to specific accounts.
- Matches order forms with invoices, and records the necessary information.
- Performs general office duties, such as filing, answering telephones, and handling routine correspondence.
- Performs personal bookkeeping services.
- Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
- Prepares trial balances of books.
- Calculates, prepares, and issues bills, invoices, account statements, and other financial statements according to established procedures.
- Calculates and prepares checks for utilities, taxes, and other payments.
- Computes deductions for income and social security taxes.
- Prepares and processes payroll information.
- Compares computer printouts to manually maintained journals to determine if they match.
- Reconciles records of bank transactions.
- Transfers details from separate journals to general ledgers or data processing sheets.
- Completes and submits tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
- Prepares purchase orders and expense reports.
- Monitors status of loans and accounts to ensure that payments are up to date.
- Performs financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
- Calculates costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
- Compiles budget data and documents, based on estimated revenues and expenses and previous budgets.
- Maintains inventory records.
EDUCATION AND EXPERIENCE:
- 2-4 years accounting experience
- Media accounting experience strongly preferred