What are the responsibilities and job description for the Administrative Assistant position at RPI-Company?
RPI-Company, a growing contractor specializing in multi-family and commercial property maintenance and construction, is seeking an Administrative Assistant to provide a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to executive management and field managers to ensure that the daily administrative functions of the company are carried out in an efficient manner. It is very important to ensure that quality and customer satisfaction are maintained throughout the process. This position offers ample opportunity for growth.
Primary Responsibilities
- Preparing memos, estimates, bids, reports and correspondence.
- Maintains the Book of Business, the tracking device for actual and potential jobs from the initiation or estimate stage through the approval process, work release, completion, and final invoicing.
- Uses construction accounting software to set up jobs, input job budgets, run job cost reports and other tasks.
- Answers incoming telephone calls and receives visitors in a pleasant and professional manner.
- Serves as the initial point of contact for customer inquiries.
- Performs file management which includes file creation and maintenance of job and general files.
- Utilizes AutoCAD to plot (print) plans as needed.
- Processes receipts on account.
- Updates various job cost and budget reports for management review.
Minimum Qualifications
- Excellent computer skills including proficiency with Microsoft Office suite, specifically Word, Outlook and Excel. Ability to learn basic features of AutoCAD and ability to learn to use RPI’s integrated construction accounting software.
- Strong organizational skills and work ethic.
- Ability to multi-task and work as part of a team.
- Excellent typing and phone skills.
- At least 3-5 years of administrative support staff experience, preferably in the construction or contracting industry.
- Personable demeanor.
- BS/BA degree preferred but not required.
Job Type: Full-time
Pay: Up to $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $24