Legal Administrative Assistant

Job Title: Litigation Legal Administrative Assistant

Location: Wilmington, NC (Onsite)

Salary Range: $50k - $58k / yearly

ESSENTIAL FUNCTIONS:

The Legal Administrative Assistant position may require some or all of the following duties:

• Set up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files;
• Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference;
• General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;
• Filing of general correspondence, e-mails and/or other legal documents;
• Preparation and editing of general correspondence, pleadings and/or discovery documents from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;
• Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc.
• Related copying, scanning, faxing, etc.;
• Preparation of documents for filing with Industrial Commission or Courthouse; sending filed copies to proper parties;
• Field and handle phone calls that may come in for attorney in his absence;
• Review and processing of incoming and outgoing attorney mail; scanning and saving to Net Docs;
• Possible scheduling of mediations, depositions, etc., and calendaring of same; (Litigation)
• Preparation of materials for meetings, hearings, depositions and discovery production;
• Submit all invoices to accounting/billing;
• Request checks for any filing fees or other court expenses;
• Schedule depositions, mediations, initial meetings with clients;
• Order court reporters and reserve conference rooms for depositions and mediations;
• Preparing closed files for offsite storage; and coordinate with the finance department to close in our system and final bill;
• Any other related tasks that may be assigned by Management or Supervising Attorneys